Lead Record Keeper (Contract Administrator) I - Bastrop Area Office (Austin District)

Txdot; Bastrop (TX); On-site; USD 77,000 - 129,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement Op!

Family-Friendly Policies and Programs

Job summary

The Bastrop Area Office of TxDOT in Austin District is seeking a Lead Record Keeper (Contract Administrator I) to oversee contract administration, negotiation, and financial oversight for high-dollar contracts. This exempt, on-site role emphasizes leadership, compliance, and collaboration with district and division offices.

Required: Bachelor's degree in business, finance, or related field, and 6 years of relevant experience plus a valid driver’s license. Salary range $76,530–$129,430 yearly.

Qualifications

• Bachelor's degree required in business administration, finance, or related discipline.
• 6 YEARS of contract administration, contract management, contract development, or related experience.
• Valid driver’s license; position may require driving a state vehicle.

Responsibilities

• Develops short and long-term strategies for the administration of assigned contracts.
• Oversees administration of complex agreements and contracts.
• Audits payment invoices for completeness, accuracy and compliance with terms.
• Confers with procurement staff, legal staff and management on various legal matters; inspects contracts for compliance.
• Oversees monitoring of contract performance with key metrics.
• Leads the work of others.
• Provides advanced support including reviewing, questions, and resolution of discrepancies about contracts, billing and warrants.
• Maintains detailed contract data, reports, and logs.

Skills

Contract administration

Financial oversight

Leadership

Regulatory compliance

Education

Bachelor's Degree in business administration, finance, or related discipline

Tools

Contract management systems

Job description

Job Description - Lead Record Keeper (Contract Administrator) I - Bastrop Area Office (Austin District) (2602819)

Job Description

Lead Record Keeper (Contract Administrator) I - Bastrop Area Office (Austin District) - ( 2602819 )

Position Information

All Signs Point to TxDOT!

The Bastrop Area Office of TxDOT’s Austin District is looking for a Contractor Administrator to work in the design and construction sections of the office. The role will include coordinating with District and Division offices. Requires strong leadership skills, the ability to work independently, and expertise in contract negotiation and financial oversight. This is an excellent opportunity for individuals with experience in contract administration, regulatory compliance, and operational leadership.

Minimum Salary

76,530.00

Maximum Salary

129,430.00

Pay Basis

Yearly FLSA Status: Exempt

Work Locations

Bastrop Area Engr/Maint Sect 174 SH 21 EAST Bastrop 78602

Travel

Yes, 10 % of the Time Shift : Day Job Shift Details : 40 Hours, Monday - Friday Location Flexibility : Onsite

Benefits and Perks

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

This position oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

The essential duties for a Lead Record Keeper (Contract Administrator I) include:

Develops short and long-term strategies and goals for the administration of assigned contracts.

Oversees the administration of complex agreements and contracts.

Oversees the audit of payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

Oversees the operations and activities of monitoring contract performance, including developing and tracking key metrics.

Leads the work of others.

Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payments and warrants

Researches complex state and federal statutes and opinions, Department policies and previous contracts

Oversees maintenance, updating, and compilation of detailed data, reports, summaries, filed, records, logs statistics or specific contracts

Performs other job responsibilities as assigned.

May be required to drive for TxDOT.

Minimum Qualifications:

Education:

Bachelor's Degree in business administration, finance, or a related discipline.

Experience:

6 YEARS of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)

• Valid driver’s license. This position requires driving a state vehicle

The competencies for a Lead Record Keeper (Contract Administrator I) include:

• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract administration/management systems
• Developing, interpreting, and implementing policies, procedures, and technical information
• Leading, assigning, reviewing, and monitoring the work of others
• Prioritizing and organizing work assignments

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.