Contract Specialist I, II, III, and IV - Lufkin District Maintenance

Texas Department of Transportation; Lufkin (TX); On-site; USD 41,000 - 93,000; Full time

Benefits offered by this job

Retirement plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health premiums paid 100% for full‑tim

On‑the‑Job Training

Tuition Assistance Program

Wellness program with incentives

Career development opportunities

Family-friendly policies

Job summary

The Texas Department of Transportation is seeking a Contract Specialist I–IV for the Lufkin District Maintenance office. This role supports development, auditing, and administration of contracts, ensuring compliance with terms and state regulations.

The position offers onsite work with opportunities to impact local transportation projects and safety initiatives. Responsibilities include preparing bid materials, reviewing documents, and coordinating with various stakeholders.

Qualifications

• Valid driver’s license is required.
• Experience in contract development, management, and oversight is preferred.
• Familiarity with government contracting rules and procedures is desirable.

Responsibilities

• Assists in developing, writing or revising contracts, amendments, procedures, forms and provisions.
• Audits payment invoices for completeness and compliance with contract terms and regulations.
• Reviews contracts, amendments, subcontracts, procurement documents and change orders; supports contract administration processes.
• Maintains contracts data and generates reports and correspondence as needed.
• Performs other duties related to contract administration as assigned.

Skills

Contract management

Auditing

Documentation

Regulatory compliance

Job description

Job Description - Contract Specialist I, II, III, and IV, Lufkin District Maintenance (2602847)

Job Description

Contract Specialist I, II, III, and IV - Lufkin District Maintenance - (2602847)

Position Information

Make a Difference with the Lufkin District Maintenance Office

Are you looking for a career where your work has a direct impact on your community? The Lufkin District Maintenance Office is seeking a dedicated and motivated individual to join our team. In this role, you will help maintain and improve the transportation infrastructure that keeps Texas moving. From supporting roadway maintenance activities to assisting with emergency response efforts, your contributions will help ensure safe and reliable travel for the public. We are looking for someone who takes pride in their work, values safety, and enjoys being part of a team committed to public service. If you are dependable, hardworking, and ready to build a rewarding career, we encourage you to apply today.

Minimum Salary

40,918.00

Maximum Salary

93,138.00

Pay Basis

Yearly FLSA Status : Nonexempt

Work Locations

Lufkin District Headquarters 1805 N TIMBERLAND DRIVE Lufkin 75901

Travel

Yes, 10 % of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties for a Contract Specialist I, II, III, and IV include:

Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions.

Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures

Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions

Coordinates start-work date ensuring all necessary materials will be available for the contractor

Ensures contracts are payable and meet all legal requirements.

Executes agreements and contracts

Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence

• Prepares bid proposals including previous contracts, writing specifications, advertising notice to bid: contacting bid contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payments and warrant actions

Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications

Performs other job responsibilities as assigned

Additional essential duties for a Contract Specialist II, III, and IV include:

Assists with recommending policy and/or procedure changes

Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports

Assists in monitoring contractors' insurance certificates

Composes and transmits conditional award notices

Reviews, interprets and clarifies statutes, regulations, standard policies to ensure compliance with department and governmental regulations

Performs other job responsibilities as assigned

Additional essential duties for a Contract Specialist III, and IV include:

Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

Assists in researching and making recommendations concerning contract administration systems

Assists with contract negotiations

Research state and federal statutes and opinions, Department policies and previous contracts

Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications

Additional essential duties for a Contract Specialist IV include:

Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems

Acts as a liaison with Regional Mobility Authorities, Metropolitan Planning Organizations, districts, divisions and other state Department of Transportation agencies concerning contract administration systems

Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations

Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures

Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and financial/statistical graphs and reports.

• Contract Specialist I: 1 YEAR in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist II: 2 YEARS contract administration, administrative support, bookkeeping or accounting
• Contract Specialist III:3 YEARS contract administration, administrative support, bookkeeping or accountin

Contract Specialist IV: 4 YEARS contract administration, administrative support, bookkeeping or accounting

For all levels; (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications

Valid driver’s license. This position requires driving a state vehicle.

Cert TX Contract Mgr (CTCM)

Competencies for Contract Specialist I, II, III, and IV include:

Considerable knowledge of:

Applicable computer operating systems and relevant applications

Contract development and oversight

Contract record-keeping

Developing, interpreting, and implementing policies, procedures, and technical information

Public relations for maintaining effective working relationships with individuals and groups, both internal and external

Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures

Administrative support practices and procedures to include writing, editing and report writing techniques, record meeting notes, record keeping and records management

Preparing correspondence/documents using correct spelling, grammar and punctuations; proofreading and reviewing documents for clarity and consistency

Using computers, applicable programs, applications, and systems

Ability to:

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Additional competencies for Contract Specialist II, III, and IV include:

Considerable knowledge of:

Contract writing and specifications

Contract administration/management systems

Monitoring contracts and procedures

Preparing and maintaining confidential and sensitive records, files, and reports

Additional competencies for Contract Specialist III, and IV include:

Extensive knowledge of:

Applicable computer operating systems and relevant applications.

Auditing and investigative methods, practices and procedures.

Contract record-keeping.

Contract billing procedures.

Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area.

Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.

Additional competencies for Contract Specialist IV include: