Contract Specialist IV/ V - Support Services Div.

Texas Department of Transportation; Austin (TX); Sur place; USD 58 000 - 107 000; Plein temps

Avantages offerts par ce poste

Retirement Plans

Alternative and/or Flexible Work Sures

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

Résumé du poste

Texas Department of Transportation in Austin is seeking a Contract Specialist IV/V to lead statewide lettings and oversee Facilities Planning & Maintenance contracts. The role offers a robust benefits package, onsite location, and a clear salary ladder from $57,614 to $106,634 annually.

Candidates will manage complex contract processes, perform audits, negotiations, and plan for contract evaluation requirements in a high-demand government setting.

Qualifications

• Performs advanced contract duties including developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts.
• Negotiates contract renewals and amendments.
• Develops plans for implementing new contract evaluation requirements.

Responsabilités

• Performs advanced contract duties including developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts.
• Negotiates contract renewals and amendments.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.

Description du poste

Job Description

Contract Specialist IV/ V - Support Services Div. - ( 2602805 )

Position Information

The TxDOT Support Services Division is looking for a driven, detail ‑ oriented Contract Specialist to join our team! You'll take the lead on managing a statewide lettings.This position will also oversee a portfolio of Facilities Planning and Maintenance contracts that keep our buildings and infrastructure running smoothly.If you thrive in a fast ‑ paced environment and enjoy work that directly supports the division, this role is for you.

• Contract Specialist IV: B22 $57,614 to $93,138
• Contract Specialist V: B24 $65,104 to $106,634

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in‑house wellness center, career development programs, tuition assistance, and various other benefits.

Work location 6230 East Stassney Lane, Austin, TX 78744

Minimum Salary

57,614.00

Maximum Salary

106,634.00

Anticipated Starting Salary :

Contract Specialist IV $70,000 - $90,000 / Contract Specialist V $91,000 - $105,000

Pay Basis

Yearly

FLSA Status

Exempt

Work Locations

Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

Yes, 25 % of the Time

Shift

Day Job Shift Details : 40 Location Flexibility : Onsite Location Flexibility Details : Monday-Friday, 40 hours per week,compressed allowed, and up to 8 hours telework after an initial on boarding period

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Contract Specialist IV

Salary Group B22-$57,614-$93,138

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist V

Salary Group B24-$65,104-$106,634

Performs highly advanced contract duties in direct support of agency transportation‑related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV

Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.

Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports

Negotiates contract renewals and amendments.

Assists in developing plans for implementing new contract evaluation requirements.

Assists in monitoring contractors' insurance certificates.

Assists in printing, collating, preparing documents and/or binding contracts/manuals for distribution.

Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.

Composes and transmits conditional award notices.

Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.

Ensures contracts are payable and meet all legal requirements.

Executes agreements and contracts.

In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts

Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.

Makes presentations at local, state and federal levels.

May serve as a lead worker and the related tasks.

Meets with project managers to identify objectives, needs and issues concerning project contracts.

Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre‑construction/pre‑bidding conferences and public bid openings.

Prepares cost analysis studies for contracts.

Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.

Performs other job responsibilities as assigned.

Contract Specialist V

All of the above, and:

Develops plans for implementing new contract evaluation requirements.

Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.

Monitors contractors' insurance certificates.

May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members' career conversations; and approving leave requests to ensure operations coverage.

Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.

Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.

Coordinates start‑work date ensuring all necessary materials will be available for the contractor.

Coordinates, reviews, processes and monitors third‑party advanced funding agreements and supplemental agreements.

Ensures contracts are payable and meet all legal requirements.

4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:

• Considerable knowledge of contract development, management and oversight for high dollar state contracts.
• Cert TX Contract Mgr (CTCM) or Cert TX Contract Dev (CTCD) must be obtained within 9 months of being hire

Contract Specialist IV

Extensive knowledge of

• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology
• Contract record-keeping
• Contract billing procedures

Considerable knowledge of

• Methods and procedures used in building maintenance and repair
• Americans with Disabilities Act, modifications and requirements including accessibility standards

Expert skill in

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external

Proficient skill in

• Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
• Analyzing and organizing business and technical data
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Training in a classroom, office, or field environment
• Developing and giving presentations
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Monitoring contracts and procedures

Other Attributes

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Contract Specialist V

All of the above, and:

Extensive knowledge of:

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures, and terminology

Expert skill in:

• Persuasion and negotiation of critical issues
• Monitoring contracts and procedures
• Research and analysis methodologies
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing legal documents including opinions, case law summaries and legislative impact statements

Proficient skill in

• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Collecting, sorting and compiling data
• Evaluating products, equipment and material

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs

Standing-prolonged periods of time

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.