Lead Public Records & Discovery Analyst

State of Washington; Lacey (WA); On-site; USD 70,000 - 90,000; Full time

Job summary

The State of Washington's Division of Vocational Rehabilitation (DVR) is seeking a Forms and Records Analyst 3 to lead public records and discovery coordination across the division. You will manage complex requests under RCW 42.56, interpret privacy rules, and provide guidance to staff and the public while ensuring compliance with retention and privacy requirements.

This lead role coordinates processes with the DVR PRU, serves as the liaison to the DSHS public records officer, and handles

Qualifications

• Bachelor’s degree and two years of experience in forms and/or records management.
• OR High school diploma or equivalent and six years of experience in forms and/or records management.
• Equivalent education/experience will substitute year for year.

Responsibilities

• Coordinate complex public records requests under Washington's Public Records Act (RCW 42.56).
• Interpret and apply federal and state rules governing personal information per the Rehabilitation Act of 1978 and CFR part 361.38.
• Provide division-wide guidance to staff and the public.
• Assist DVR staff in identifying responsive records, redact exempt information, and retain records per retention requirements.
• Search, compile, organize, and scan records for public disclosure and other requests.
• Review validity of authorizations; monitor responses and privacy rights.
• Use DSHS software to support search and provision of public records.
• Implement and coordinate the division's public records program to ensure compliance.
• Identify problems and recommend practical solutions for records requests.
• Assess training needs related to public records management.
• Serve as DVR lead public records coordinator and liaison with the DSHS public records officer.
• Designated subject matter expert in litigation holds, coordinating with staff and AGO.

Education

Bachelor’s degree in forms and/or records management

High school diploma or equivalent

Job description

The State of Washington's Division of Vocational Rehabilitation (DVR) is seeking a Forms and Records Analyst 3 to lead public records and discovery coordination across the division. You will manage complex requests under RCW 42.56, interpret privacy rules, and provide guidance to staff and the public while ensuring compliance with retention and privacy requirements.

This lead role coordinates processes with the DVR PRU, serves as the liaison to the DSHS public records officer, and handles