Lead Public Records & Discovery Coordinator

Washington State Department of Social and Health Services; Lacey (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

The Washington State Department of Social and Health Services is hiring a DVR Forms and Records Analyst 3 – Lead Public Records and Discovery Coordinator to manage complex records requests, legal discovery, and privacy coordination for the Division of Vocational Rehabilitation (DVR).

As the DVR lead for public records, you will formulate procedures, oversee records retention, coordinate with DVR field staff, and advise on disclosure requirements in compliance with state and federal laws.

Qualifications

• Bachelor’s degree and two years of experience in forms and/or records management.
• OR
• High school diploma or equivalent and six years of experience in forms and/or records management.

Responsibilities

• Coordinate complex public records requests under Washington’s Public Records Act (RCW 42.56).
• Interpret and apply federal and state rules regarding personal information under the Rehabilitation Act and CFR.38.
• Provide division-wide guidance and information to staff and the public.
• Assist DVR staff in identifying records responsive to requests, redact exempt information, and retain records per retention requirements.
• Search, compile, organize, and scan responsive records for public disclosure and other requests.
• Review validity of authorizations; monitor responses to exercise client privacy rights.
• Use DVR software to support search and provision of public records.
• Implement and coordinate the division’s public records program to ensure compliance.
• Identify records requests problems and recommend practical solutions.
• Assess training needs related to public records management.
• Serve as the DVR lead public records coordinator and primary link with the DSHS public records officer and other parts of DSHS.
• Designated subject matter expert in litigation holds, issuing holds, collecting records for litigation, and providing input to AGO.

Skills

Forms & Records Management

Education

Bachelor’s degree in forms and/or records management

High school diploma or equivalent with six years of experience in forms and/or records management

Job description

The Washington State Department of Social and Health Services is hiring a DVR Forms and Records Analyst 3 – Lead Public Records and Discovery Coordinator to manage complex records requests, legal discovery, and privacy coordination for the Division of Vocational Rehabilitation (DVR).

As the DVR lead for public records, you will formulate procedures, oversee records retention, coordinate with DVR field staff, and advise on disclosure requirements in compliance with state and federal laws.