Lead Proposal Manager — AEC & Infrastructure Pursuits

Webuildidaho

Denver (CO)

Hybrid

USD 106,000 - 146,000

Full time

2 days ago

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Benefits offered by this job

Medical, dental, vision

Life insurance

401(k) with match

Paid holidays

PTO

Stock ownership program

Wellness reimbursement

Job summary

McMillen, Inc. designs and builds solutions that shape the future of water resources and civil infrastructure.

The Proposal Manager will lead pursuit strategy, planning, content development, and final delivery for complex, multi-discipline proposals. You will partner with business development, operations, technical staff, and executive leadership to craft compliant, visually engaging proposals for federal, state, and municipal opportunities, balancing deadlines with precision and continuously

Qualifications

Bachelor's degree in Marketing, Communications, Journalism, English, Business, Public Relations, or a related field.
8-10+ years of proposal management experience within the AEC industry strongly preferred.
Demonstrated experience managing complex engineering consulting proposals from kickoff through final submission.
Experience supporting water resources, civil engineering, environmental, infrastructure, construction, or related technical disciplines strongly preferred.
Experience with federal proposal development, including SF330 qualifications.
Experience supporting Design-Build, Progressive Design-Build, CM/GC, CMAR, or other alternative delivery pursuits preferred.
Strong working knowledge of Microsoft Office Suite, particularly Word, PowerPoint, Excel, Outlook, and Teams.
Experience with Cosential/Unanet CRM or similar proposal management software.
Exceptional writing, editing, proofreading, organization, and project management skills.
Strong visual design and document layout abilities with excellent attention to detail.
Ability to think strategically while managing multiple deadlines in a fast-paced environment.
Experience leveraging AI tools responsibly to improve proposal strategy, efficiency, research, and content development.
Excellent communication, interpersonal, facilitation, and relationship-building skills.
Self-motivated, proactive, adaptable, and comfortable working independently while collaborating across multidisciplinary teams.
Demonstrates professionalism, integrity, accountability, and a continuous improvement mindset.

Responsibilities

Lead the development, strategy, coordination, production, and delivery of high-quality proposals, qualifications packages, presentations, interview materials, and other pursuit-related marketing collateral.
Manage multiple concurrent pursuits while maintaining schedules, deadlines, compliance requirements, and production quality.
Facilitate kickoff meetings, establish proposal schedules, assign responsibilities, and drive accountability throughout the pursuit lifecycle.
Collaborate closely with business development, operations, technical staff, communications, and executive leadership to develop winning strategies and compelling messaging.
Ensure proposal compliance with client requirements, RFQs, RFPs, SOQs, and procurement regulations.
Coordinate content collection from internal teams, teaming partners, and subcontractors.
Edit, proofread, and format technical content for clarity, consistency, accuracy, and readability.
Develop visually compelling proposal layouts and PowerPoint presentations with a strong emphasis on graphic communication and brand consistency.
Support interview preparation by coordinating presentation development, coaching sessions, rehearsal logistics, and production of presentation materials.
Maintain proposal assets including resumes, project descriptions, photography, and pursuit content within Cosential (Unanet CRM).
Identify opportunities to improve proposal workflows through technology, AI-assisted strategy, automation, and continuous process improvement.
Build collaborative relationships across departments while contributing to a positive, high-performing marketing team.