Lead Proposal Coordinator - Construction and Grant Proposals (with AI Tools)

Goel-Services,-Inc.; Landover (MD); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Job summary

Goel Services, Inc. seeks a tech-forward Lead Proposal Coordinator to manage end-to-end construction bids and grant proposals in the Landover, MD area. You will analyze RFPs with AI tools, draft technical narratives, and coordinate between estimators, executives, and external partners to ensure timely, compliant proposals.

The role emphasizes building high-quality submissions using AI-driven content development and requires collaboration across departments to optimize bid outcomes.

Qualifications

• 3+ years in proposal coordination, estimating support, or grant writing.
• Knowledge of mechanical contracting and demolition services.
• Experience writing or coordinating government or philanthropic grant proposals.
• Strong writing skills and familiarity with AI assistants (ChatGPT, Grammarly).
• Familiar with proposal platforms like BuildingConnected, SmartBid, grants.gov.

Responsibilities

• Manage proposal development for construction bids and grant opportunities.
• Analyze RFPs and grant solicitations using AI to summarize requirements.
• Draft and refine technical content including scope narratives and compliance responses.
• Track deadlines and manage submission calendars across multiple portals.
• Maintain bid templates, resumes, and boilerplate content using manual and AI tools.

Skills

Proposal coordination

Grant writing

AI tools

Writing

MS Office

Tools

BuildingConnected

Procore

grants.gov

SmartBid

Grammarly

Adobe Acrobat

Job description

Lead Proposal Coordinator - Construction & Grant Proposals (with AI Tools) (Landover, MD)

About Us

Goel Services, Inc. is a specialty subcontractor based in Landover, MD, delivering expert mechanical (HVAC, plumbing, insulation) and demolition services (interior, environmental, and structural/wrecking) throughout the DC, Maryland, and Virginia area. We are expanding our proposal operations and seeking a tech-forward Lead Proposal Coordinator to manage high-quality bid submissions and strategic grant proposals—leveraging AI tools like ChatGPT to streamline content development and requirement analysis.

Job Summary

The Lead Proposal Coordinator is responsible for end-to-end management of construction bids and grant proposals. This role blends traditional proposal coordination with modern tools—using ChatGPT and AI-based platforms to analyze RFP requirements, draft technical narratives, and maintain consistent, high-quality submissions. You'll lead collaboration between estimators, executives, and external partners to ensure timely, compliant, and competitive proposals.

Key Responsibilities

• Manage proposal development for construction bids (mechanical & demolition scopes) and grant opportunities (public and private).
• Analyze RFPs, RFQs, and grant solicitations—using AI tools (e.g., ChatGPT) to summarize requirements, identify critical deliverables, and generate outlines or draft content.
• Draft and refine technical content including scope narratives, project profiles, corporate qualifications, and compliance responses.
• Track proposal deadlines, manage submission calendars, and ensure timely delivery via portals (BuildingConnected, Procore, grants.gov, etc.).
• Maintain and update bid templates, resumes, past project data, and boilerplate content using both manual systems and AI tools.
• Register and maintain company presence on bidder platforms and GC prequalification databases.
• Lead post-submission follow-ups, shortlisting communications, and feedback tracking.
• Monitor grant databases for aligned opportunities and assist leadership in matching them with internal or partner capabilities.
• Collaborate with executives to explore new uses of AI to improve proposal speed, accuracy, and customization.

Qualifications

3+ years of experience in proposal coordination, estimating support, or grant writing—preferably in construction or related technical fields.

Knowledge of mechanical contracting and demolition services required.

• Experience writing or coordinating government or philanthropic grant proposals.
• Strong command of writing tools and modern AI assistants, including ChatGPT, Grammarly, or other large language models.
• Excellent organizational and writing skills with an eye for formatting and compliance.
• Familiar with Microsoft Office Suite, Adobe Acrobat, and proposal platforms (e.g., BuildingConnected, SmartBid, grants.gov).
• Ability to multitask, prioritize, and work under pressure in a deadline-driven environment.

Work Environment & Schedule

• This is an on-site role based in Landover, MD.
• Monday through Friday, 8:00 AM – 4:30 PM.
• Occasional overtime may be required during tight proposal or grant deadlines.

Benefits

• Competitive salary commensurate with experience.
• Company-paid health, dental, and vision insurance.
• 401(k) with employer match.
• Paid time off and holidays.
• Professional development in proposal strategy, AI implementation, and grant funding.

This is a management position
This is a full time position