Proposal Coordinator

Code Metal, Inc.; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid or remote work arrangement

Relocation assistance

401k matching

Paid time off

Job summary

Code Metal, Inc. is seeking a Proposal Coordinator to support government and defense pursuits.

You will coordinate capture activities, maintain opportunity information and action items, organize proposal development, and track requirements from qualification through final submission. The ideal candidate is highly organized, detail oriented, and able to coordinate across business development, technical, contracts, finance, and executive teams.

Qualifications

• 5+ years of experience coordinating DoD proposals / government contracting workflows.
• Strong organizational and project management skills.
• Exceptional attention to detail with multiple deadlines.
• Strong written communication, proofreading and editing abilities.
• Independent work style with proactive follow-up.
• Experience with Shipley or similar proposal development methodologies.
• Proficiency with Google Suite and Microsoft Suite.
• Eligible to obtain and maintain a U.S. Top Secret security clearance.

Responsibilities

• Coordinate proposal activities from pre-solicitation through final submission, including schedules, assignments, reviews, and deadlines.
• Research government customers, acquisition pathways, contract vehicles, incumbents, and requirements.
• Develop compliance matrices, outlines, checklists, and submission requirements.
• Monitor government procurement portals for opportunities, amendments, notices, and activity.
• Translate inputs from growth, technical, contracts, pricing, and partners into clear responses.
• Draft proposal content including executive summaries and past performance sections.
• Coordinate capture meetings and track actions to ensure on-time delivery.
• Perform desktop publishing, formatting, quality control, and document assembly.
• Maintain reusable proposal content and templates.
• Support pipeline reviews and leadership reporting.

Skills

DoD proposals

Project management

Attention to detail

Written communication

Independent work

Shipley method

Google Suite

Microsoft Office

Tools

Google Suite

Microsoft Office

Job description

About Code Metal

Code Metal is the leader in automated software engineering you can trust. As AI writes more of the world's code, the bottleneck in software has shifted from writing code to verifying it works, and AI cannot verify its own work with certainty. Code Metal takes a fundamentally different approach: constrain AI to what it does reliably, verify every step independently of the model using formal methods, and keep engineers in the loop on the decisions that matter. The result isn't code that probably works — it's code that is provably correct, with auditable proof. Customers including the U.S. Air Force, L3Harris, RTX, and Toshiba use Code Metal to modernize legacy code, optimize performance on real hardware, and move prototypes to production, fast. Founded in 2023 with offices in Boston and San Francisco, Code Metal is funded by Accel, Salesforce Ventures, B Capital, Smith Point Capital, J2 Ventures, Shield Capital, Overmatch, RTX, and others.

About Code Metal

Code Metal is the leader in automated software engineering you can trust. As AI writes more of the world's code, the bottleneck in software has shifted from writing code to verifying it works, and AI cannot verify its own work with certainty. Code Metal takes a fundamentally different approach: constrain AI to what it does reliably, verify every step independently of the model using formal methods, and keep engineers in the loop on the decisions that matter. The result isn't code that probably works — it's code that is provably correct, with auditable proof. Customers including the U.S. Air Force, L3Harris, RTX, and Toshiba use Code Metal to modernize legacy code, optimize performance on real hardware, and move prototypes to production, fast. Founded in 2023 with offices in Boston and San Francisco, Code Metal is funded by Accel, Salesforce Ventures, B Capital, Smith Point Capital, J2 Ventures, Shield Capital, Overmatch, RTX, and others.

Learn more at codemetal.ai.

About the Role

Code Metal is seeking a Proposal Coordinator to support the development and execution of government and commercial defense pursuits. This role will help coordinate capture activities, maintain opportunity information and action items, organize proposal development, and track requirements and deadlines to keep pursuits moving from qualification through final submission.

The ideal candidate is highly organized, detail oriented, and comfortable coordinating across business development, technical, contracts, finance, and executive teams. This is a hands-on role for someone who can bring structure to fast moving pursuits, proactively follow up with contributors, and ensure capture and proposal activities stay organized and on schedule.

Core Responsibilities

• Coordinate proposal activities from pre-solicitation release through final submission, including schedules, assignments, reviews, and deadlines.
• Support research into government customers, acquisition pathways, contract vehicles, incumbent contractors, and upcoming requirements.
• Review solicitations and develop compliance matrices, proposal outlines, checklists, and submission requirements.
• Monitor and track government procurement sources and portals for opportunities, amendments, notices, and relevant customer activity.
• Coordinate inputs across growth, technical, contracts, pricing, finance, and external partners and translate their input into clear, compliant, and compelling written responses.
• Draft and contribute proposal content, including executive summaries, management, past performance, and other response sections.
• Coordinate capture and proposal meetings, track action items, and follow up with responsible owners.
• Perform desktop publishing including proposal formatting, editing, quality control, document assembly, and final submission.
• Maintain reusable proposal content, templates, past performance, resumes, and corporate documentation.
• Support pipeline management, recurring reviews, leadership reporting, and analysis of business development activity.

Required Qualifications

• 5+ years of experience in DoD proposal coordination, business development operations, government contracting, or a related role.
• Strong organizational and project management skills.
• Exceptional attention to detail and ability to manage multiple deadlines at once.
• Strong written communication, proofreading, and editing skills.
• Ability to work independently and proactively follow up with contributors.
• Applied experience with Shipley or similar proposal development methodologies.
• Proficiency with Google Suite and Microsoft Suite.
• Eligible to obtain and maintain an active U.S. Top Secret security clearance

Preferred Qualifications

• Familiarity with FAR and non FAR based government acquisitions.
• Experience supporting DoD business development, capture, or proposal activities.
• Experience supporting technology, software, AI, defense, or engineering proposals.
• Experience with Slack
• Experience with Salesforce

Benefits

• Pay depends on experience, but we strive to be at the upper end of the salary range
• Health care plan with 100% premium coverage, including medical, dental, and vision
• 401k with 5% matching
• Paid Time Off (uncapped vacation, plus sick and public holidays)
• Flexible hybrid or remote work arrangement
• Relocation assistance for qualifying employees

Wage Transparency - The salary range for this role is not a guarantee of compensation or salary, as the final offer amount may vary based on factors including, but not limited to, individual proficiency, skills, experience, and location.

We are an equal opportunity employer. US Citizenship may be required for certain project assignments involving security clearance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.