Senior Proposal Coordinator

FlatironDragados; San Diego (CA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Comprehensive compensation package

Paid time off program

401(k) / RRSP

Medical/Extended Health Care, Dental,

Wellness benefits & Employee Help

Tuition Reimbursement Program

Job summary

FlatironDragados in San Diego seeks a Senior Proposal Coordinator to drive proposal creation and assembly, ensuring all materials meet client requirements and deadlines. You will collaborate with estimators, engineers, and managers to develop content and ensure a consistent one-voice style.

You will edit, proofread, and tailor resumes and project summaries, supporting qualification needs and cross-divisional award efforts, while coordinating data collection for pursuits.

Qualifications

• Bachelor's degree in English, Marketing, or Communications or related field.
• 3+ years of data collection and writing in construction or engineering industries.
• Tailor resumes and write project summaries and supporting information.
• Complete Pre-Qualification and SOQ processes accurately and independently.
• Proven ability to complete award applications independently and accurately.
• Excellent communication, organizational skills and attention to detail.
• Strong time management and prioritization in a fast-paced environment.
• Willingness to travel for pursuit meetings and proposal support.

Responsibilities

• Coordinate collection and creation of proposal components to meet requirements and deadlines.
• Collect and draft technical writing from estimators, engineers, SMEs, and managers; copyedit.
• Develop resumes, descriptions, and content to support cross-divisional proposals.
• Support Division Award Efforts and qualification needs across divisions.
• Assist Business Development presentations; track data and forms for pursuits.
• Assemble proposal documents in various formats; ensure one-voice style under supervision.
• Proofread and standardize proposal text for grammar, style, and layout quality.
• Communicate bid results and track pursuit progress in approved systems.

Skills

Communication skills

Organizational skills

Attention to detail

Writing and editing

Time management

Data collection

Education

Bachelor's Degree in English

Bachelor's Degree in Marketing

Bachelor's Degree in Communications

Tools

Adobe Creative Cloud

Acrobat Pro

Photoshop

InDesign

Deltek Vantagepoint

Job description

Are you ready to be the driving force behind winning project bids? As a Senior Proposal Coordinator, you will play a crucial role in orchestrating the creation and gathering of essential proposal documents. Your meticulous attention to detail ensures that every piece of information is included, setting the stage for our success in securing new projects. Collaborate with industry experts and committed teams to shape compelling proposals that stand out!

What You Will Be Doing

• Coordinates the collection and creation of assigned proposal components, ensuring all proposal material produced meets bid and client requirements. Supports storyboarding for assigned project bids and the development of production plans.
• Compiles technical writing and support documentation based on interviews, summary points, and examples provided by estimators, engineers, subject matter experts, and direct manager. Performs copyediting for one-voice and all proposal content assigned in alignment with the Proposal Department Style Guide.
• Collects pursuit content and data, beginning early draft development of assigned sections and market-specific forms. Collects, tracks, and updates the database with information for project pursuits.
• Develops resumes, project descriptions, and commonly used content to support proposals in assigned Divisions or cross-Divisionally. Coordinates assigned Division Award Efforts and supports qualifications needs and information from other divisions, as assigned.
• Supports Business Development presentations, as assigned. Coordinates and tracks the collection of forms, information, and data required for each pursuit, at the direction of the Proposal Manager.
• Assembles proposal documents in various software formats to ensure all proposal criteria are included before the submittal deadline. Reviews and edits proposal writings to support one-voice methodology, under manager supervision.
• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Provides input on layout, design, and document feel to ensure a marketing-quality product.
• Sends internal communication of bid results to stakeholders and intercompany personnel. Tracks pursuit efforts in Company-approved software and shared network drives. Updates project sheets and master data databases as assigned by the manager.

What We Are Looking For

• Bachelor's Degree in English, Marketing, Communications or a related field required.
• 3+ years of experience in data collection and writing in construction or engineering industry required.
• Ability to tailor resumes to project specific opportunities, write and edit project summaries, and other supporting information.
• Completes Pre-Qualification and State of Qualifications (SOQ)s accurately and independently.
• Proven ability to complete award applications accurately and independently.
• Excellent communication, organizational skills, and attention to detail required.
• Strong time management and task prioritization skills required in a fast-paced, high-pressure environment to ensure timely submittal of project bids.
• Intermediate knowledge of Adobe Creative Cloud, Acrobat Professional, Photoshop and InDesign; Deltek Vantagepoint.
• Able to travel for pursuit meetings and District proposal support.
• Maintains registration in relevant organizations / associations (for example, Road Builders Association) .

Why work for us

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $80,000.00/Yr.

Salary Max

USD $95,000.00/Yr.