Proposal Coordinator (Multiple Location)

Goodfellow Bros.; Maple Valley (WA); On-site; USD 49,593 - 56,481; Full time

Benefits offered by this job

ESOP

401(k) + Profit Sharing

Wellness incentives

Employee referrals

Job summary

Goodfellow Bros. is seeking a Marketing Coordinator to join our pursuit team, supporting proposals, qualifications, and marketing materials across multiple West Coast locations.

You will collaborate with estimators, project managers, engineers, and leadership to ensure accurate, compliant, and visually engaging submissions. The role emphasizes initiative, attention to detail, and strong writing and organizational skills as you help grow our marketing presence and bid success in a fast-paced

Qualifications

• 1–2 years of experience in marketing, proposals, or BD support.
• Experience in architecture, engineering, or construction preferred.
• Bachelor’s degree in Marketing or related field.
• Valid driver’s license and willingness to visit project sites.
• Proficiency with Microsoft Office and Adobe Creative Suite.

Responsibilities

• Support development of qualifications packages, proposals, presentations, interview materials, and other pursuit deliverables.
• Coordinate with operations teams, estimators, engineers, project managers, and leadership to gather information for proposals and marketing materials.
• Draft, edit, proofread, and format proposal content using information from technical SMEs.
• Review RFQs/RFPs for requirements, deadlines, and submission instructions.
• Develop detailed compliance matrices to support complete, accurate submissions.
• Assist with kickoff meetings, action-item tracking, and document coordination throughout the pursuit process.
• Maintain project profiles, resumes, and marketing content databases.
• Develop graphics and visual materials to strengthen pursuit messaging.
• Perform quality-control reviews for accuracy and compliance.

Skills

Proposal coordination

Marketing coordination

Communication

Editing/writing

Organizational skills

Team collaboration

Education

Bachelor’s degree in Marketing, Communications, Public Relations, English, Journalism, Business, or related field

Tools

Microsoft Office

Adobe InDesign

Job description

Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth-generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, businesses, and resources of the communities in which we live and work.

GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for a Marketing Coordinator to join our team based in offices in either Livermore, CA; Sacramento, CA; Portland, OR; Wenatchee, WA or Maple Valley, WA.

Position Summary

The Marketing Coordinator works closely with the marketing team, estimators, project managers, engineers, and company leadership to develop high-quality proposals and pursuit materials. This role supports the pursuit process from kickoff through final submission, helping ensure each deliverable is accurate, compliant, visually engaging, and aligned with the overall pursuit strategy.

This position is well suited for a proactive, detail-oriented self-starter who takes ownership of their work and thrives in a fast-paced, deadline-driven environment. Success in this role requires curiosity, initiative, strong communication and organizational skills, and a willingness to learn. We are looking for someone who is eager to grow, contribute meaningful ideas, and become a trusted member of the pursuit team.

Position Description

Proposal Management and Business Development (75%–85%)

• Support the development of qualifications packages, proposals, presentations, interview materials, and other pursuit deliverables, while taking ownership of assigned pursuits and tasks.
• Coordinate with operations teams, estimators, engineers, project managers, and company leadership to gather information for proposals and marketing materials.
• Draft, edit, proofread, and format proposal content using information provided by technical subject matter experts.
• Review RFQs, RFPs, and other procurement documents to identify requirements, deadlines, evaluation criteria, and submission instructions.
• Develop detailed compliance matrices to support complete, accurate, and responsive submissions.
• Assist with proposal kickoff meetings, action-item tracking, schedule management, and document coordination throughout the pursuit process.
• Gather, organize, and maintain project information used to develop project profiles, staff resumes, organizational charts, project descriptions, and other pursuit-specific content.
• Develop graphics, exhibits, and visual materials that communicate technical information clearly and strengthen pursuit messaging.
• Maintain proposal content libraries, project databases, resume files, and other marketing resources.
• Perform quality-control reviews to confirm accuracy, consistency, compliance, and adherence to company standards.

Marketing and Communications (15%–25%)

• Support company marketing initiatives by developing and maintaining internal and external marketing materials.
• Assist with maintaining the company website, project profiles, and other digital marketing resources.
• Help collect, organize, and publish company news, project milestones, and employee announcements through internal communication channels.
• Assist with company events, conferences, recruiting efforts, and community outreach activities.
• Coordinate with marketing team members across regions to support department initiatives and priorities.
• Assist with special projects and other marketing, business development, or communications activities as needed.

Competitive Benefits & Total Rewards At Goodfellow Bros.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here’s what you can expect:

This position offers a pay range of $36 to $41 hourly.

Additional Compensation

• Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
• 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
• Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
• Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

Benefits

• Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
• Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
• Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
• Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
• Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
• Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.

Internal candidates will receive priority consideration for the first five (5) calendar days after the position is posted.

Required Education, Experience, And Technical Knowledge

Experience

• 1-2 years of experience in marketing, proposal coordination, communications, business development support, or a related field.
• Experience in the architecture, engineering, or construction industry is preferred but not required.

Education

• Bachelor’s degree in Marketing, Communications, Public Relations, English, Journalism, Business, or a related field.

Certifications and Licenses

• Valid driver’s license with a clean driving record required.
• Must be willing and able to visit project sites, attend industry events, and participate in occasional off-site meetings.

Technical Skills

• Proficiency with Microsoft Office, including Word, PowerPoint, Excel, and Outlook.
• Experience with Adobe Creative Suite, particularly Adobe InDesign, required.

Other Skills And Ability

• Strong writing, editing, proofreading, and document-formatting skills.
• Highly organized, with the ability to manage multiple deadlines, priorities, and assignments simultaneously.
• Ability to communicate professionally and build effective working relationships with employees at all levels of the organization.
• Self-motivated and proactive, with the ability to take ownership of assigned work and follow tasks through to completion.
• Positive attitude with a desire to learn, improve, and contribute to team success.
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.