Lead Project Manager, Themed Experiences

Mecca Productions; Orlando (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Mecca Productions is seeking a Project Manager to drive the development and technical production of show and guest experience elements, from project inception through final deliverables and close-out, in collaboration with design and production teams.

The role requires defining delivery strategies, maintaining schedules and budgets, developing contracts and vendor agreements, managing documentation, and coordinating procurement to ensure quality and on-time results.

Qualifications

• Bachelor's degree required.
• 7–10 years of proven experience in themed entertainment or equivalent.
• Experience with MS Office, Smartsheet and scheduling software.

Responsibilities

• Define and execute project delivery strategy, aligning internal and external resources with contractual deliverables and client expectations.
• Work with Design and Fabrication teams to ensure the highest quality throughout the production process.
• Maintain overall project schedule with updates, identifying risks and opportunities for efficiency.
• Develop and update the project budget and ensure the project remains on budget.
• Create and maintain the Cash Flow document for the life of the project.
• Develop contracts, POs and agreements with vendors.
• Maintain shared files, databases and documentation (photos, manuals, schedules, print files, etc.).
• Develop and manage exhibit content lists / matrices via shared project database.
• Coordinate RFP responses to bidding inquiries between client & internal stakeholders.
• Upload all documentation for approvals to clients and schedule for approval delivery.
• Manage/track payments to vendors.
• Oversee sourcing and procurement of project materials, etc.
• Engage, negotiate and manage suppliers and subcontractors from contracting through delivery.
• Participate in development and implementation of new SOPs for Project Management department

Skills

Strategic thinker

Team player

Presentation skills

Compliance/confidentiality

Under pressure

Education

Bachelor's degree

Tools

MS Office

Smartsheet

Scheduling software

Job description

Mecca Productions is seeking a Project Manager to drive the development and technical production of show and guest experience elements, from project inception through final deliverables and close-out, in collaboration with design and production teams.

The role requires defining delivery strategies, maintaining schedules and budgets, developing contracts and vendor agreements, managing documentation, and coordinating procurement to ensure quality and on-time results.