Project Manager

Mecca Productions; Orlando (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Mecca Productions is seeking a Project Manager to drive the development and technical production of show and guest experience elements, from project inception through final deliverables and close-out, in collaboration with design and production teams.

The role requires defining delivery strategies, maintaining schedules and budgets, developing contracts and vendor agreements, managing documentation, and coordinating procurement to ensure quality and on-time results.

Qualifications

• Bachelor's degree required.
• 7–10 years of proven experience in themed entertainment or equivalent.
• Experience with MS Office, Smartsheet and scheduling software.

Responsibilities

• Define and execute project delivery strategy, aligning internal and external resources with contractual deliverables and client expectations.
• Work with Design and Fabrication teams to ensure the highest quality throughout the production process.
• Maintain overall project schedule with updates, identifying risks and opportunities for efficiency.
• Develop and update the project budget and ensure the project remains on budget.
• Create and maintain the Cash Flow document for the life of the project.
• Develop contracts, POs and agreements with vendors.
• Maintain shared files, databases and documentation (photos, manuals, schedules, print files, etc.).
• Develop and manage exhibit content lists / matrices via shared project database.
• Coordinate RFP responses to bidding inquiries between client & internal stakeholders.
• Upload all documentation for approvals to clients and schedule for approval delivery.
• Manage/track payments to vendors.
• Oversee sourcing and procurement of project materials, etc.
• Engage, negotiate and manage suppliers and subcontractors from contracting through delivery.
• Participate in development and implementation of new SOPs for Project Management department

Skills

Strategic thinker

Team player

Presentation skills

Compliance/confidentiality

Under pressure

Education

Bachelor's degree

Tools

MS Office

Smartsheet

Scheduling software

Job description

Mecca Productions was founded in 2004 as a full-service scenic design and fabrication company. Since then, we have created and installed theming projects that cross multiple industries including broadcast and live events as well as immersive experiences, museums, theme parks and attractions. Come and be a part of the exciting behind the scenes magic with our amazing creative team.

Summary

The Project Manager is responsible for driving and managing the development and technical production of show and guest experience elements for each project, in concert with the design and production teams from the project inception and continuing through final deliverables and close-out.

Job Responsibilities

• Define and execute project delivery strategy, aligning internal and external resources with contractual deliverables and client expectations.


• Working with the Design and Fabrication teams, ensure the highest level of quality is achieved throughout the production process.


• Maintain overall project schedule with updates as directed identifying risk and opportunities for efficiency


• Responsible for developing and updating overall project budget and ensuring the project remains on budget


• Create and maintain the Cash Flow document throughout the life of the project.


• Develop contracts, POs and agreements with vendors


• Maintain shared files, databases and documentation (photos, manuals, schedules, print files, etc.)


• Develop and manage exhibit element content lists / matrices via shared project database


• Coordinate RFP responses to all bidding inquiries between client & internal stakeholders


• Responsible for uploading all documentation for approvals to clients and the schedule for approval delivery


• Manage/track payments to vendors


• Oversee and manage the sourcing and procurement of project materials, etc.


• Engage, negotiate and manage suppliers and subcontractors from contracting through delivery


• Participate in development and implementation of new SOP’s for Project Management department

Qualifications and Skills

• Strategic problem solver


• Works well within a team environment


• Skilled at presenting to both external and internal groups


• Always keep the highest standards of compliance and confidentiality


• Ability to work under pressure

Education and Experience Requirements

• Bachelor's degree.


• 7-10 years of proven work experience within themed entertainment industry or equivalent.


• Practical experience with the suite of MS office, Smartsheet and scheduling software.