Lead Procurement Analyst - Medical Supplies & Cost Savings

University Hospital; Newark (NJ); On-site; USD 68,000 - 99,000; Full time

Benefits offered by this job

Vacation Time

Medical & Prescription Drug Coverage

Dental & Vision Insurance

HSA & FSA

Job summary

University Hospital in Newark, NJ seeks a Supervising Procurement Analyst to lead daily purchasing of medical-surgical supplies and equipment, supervise staff, and oversee inventory management to ensure uninterrupted patient care.

The role emphasizes cost-effective procurement, contract management via GPO, backorder resolution, and regulatory compliance. Candidates need a Bachelor’s degree and prior supervisory experience in materials management.

Qualifications

• Bachelor's Degree required.
• One (1) year of experience in supervisor or lead capacity preferred.
• Experience in Materials Management, purchase of commodities, materials, equipment and supplies preferred. Applicants must be familiar with Purchasing Systems such as Marketplace. Knowledge of Banner is a plus.
• Microsoft Office Suite knowledge required. Applicants should have familiarity with project management.
• Ability to prioritize and manage multiple tasks and meet deadlines. Additional related experience may be substituted for the degree on a year-for-year basis.

Responsibilities

• Coordinates staff engaged in buying of goods, services, and equipment for University Hospital Materials Management. Review and approve purchase requisitions for Materials Management inventory.
• Oversees procurement team to track the status of backorders and ensures regular service levels are maintained by resolving issues arising from backorder situations. Communicates status of backorder situation to stakeholders in a timely manner.
• Solicits and analyzes quotations, changes source of supply when appropriate for better price, delivery and quality, making certain the determination are consistent with the statutory requirements and the regulations of University Hospital.
• Oversees and manages vendor relationships by conducting audits for contract pricing and terms.
• Leads cost savings initiatives for Materials Management.
• Maintains contract database proactively to ensure best pricing through Group Purchasing Organization (GPO), state and locally negotiated contracts. Full knowledge of Group Purchasing Organization website, launched agreements and opportunity programs. Performs complex market research analysis for medical/surgical products through various publications and technical materials such as ECRI.
• Meets with stakeholders as needed to address inventory concerns, establish par levels, and support new vendor product conversions.
• Assists Director UH Materials Management in vetting new products, preparing cost analysis, scheduling information sessions for various Value Analysis Committee Meetings. Prepares correspondence and monthly reports that are requested by the Director UH Materials Management.
• Reviews purchasing practices to ensure that staff are procuring and utilizing appropriate contracts and tiers. Responsible for maintaining and updating master catalog in procurement system. Oversees the work related to correct inventory levels within the warehouses, ensuring that stock is being rotated/turned at an optimum level and cycle counted.
• Reviews and implements all inventory changes and non-formulary requests for new products.
• Responsible for recall process. Understands and adheres to University Hospital’s compliance standards as they appear in University Hospital's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
• Keeps abreast of all pertinent federal, state and University Hospital regulations, laws, and policies as they presently exist and as they change or are modified.
• Ensures that the staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs.
• Performs other related duties as assigned.

Skills

Supervisory experience

Time management

Multitasking

Communication skills

Project management

Education

Bachelor's degree

Tools

Marketplace purchasing system

Banner

Microsoft Office Suite

Project management familiarity

Job description

University Hospital in Newark, NJ seeks a Supervising Procurement Analyst to lead daily purchasing of medical-surgical supplies and equipment, supervise staff, and oversee inventory management to ensure uninterrupted patient care.

The role emphasizes cost-effective procurement, contract management via GPO, backorder resolution, and regulatory compliance. Candidates need a Bachelor’s degree and prior supervisory experience in materials management.