Payroll Specialist

TMLT; Austin (TX); On-site; USD 95,000 - 120,000; Full time

Job summary

TMLT in Austin, TX, is seeking a payroll and HRIS specialist to own the full payroll function and maintain Workday HCM processes. This role supports multi-state tax compliance, payroll reporting, and benefits administration while ensuring data accuracy across HR systems.

You will collaborate with cross-functional teams to ensure timely payroll, accurate filings, and continuous improvements in HR software configurations. Relevant Workday expertise is essential for success.

Qualifications

• Bachelor's degree preferred; minimum five years office experience, ideally in HR with direct payroll responsibilities using Workday.

Responsibilities

• Create and maintain job titles, pay grades, and pay ranges within the HRIS system.
• Process all payroll runs by reconciling timesheets and producing reports for accounting and other stakeholders.
• Manage multi-state tax tasks and coordinate with payroll vendors to ensure tax compliance.
• Generate periodic Workday reports and year-end payroll filings (W-2s, 1094/1095).
• Maintain employee forms, retirement plan data, and COBRA-related documentation.
• Reconcile retirement plan deferrals and vendor reports; manage insurance enrollments and billing.

Skills

Workday HCM

Payroll

Data accuracy

Communication

Organization

Education

Bachelor's Degree

Tools

Workday

Job description

SUMMARY: Responsible for the full payroll function and the support and maintenance of the company’s HR systems, including the research, and identification of any necessary improvements and/or modifications to all HR software systems.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Creates and maintains job titles, pay grades, and pay ranges within the HRIS software.
• Processes all scheduled and special payroll runs by reconciling timesheets, produces reports required by accounting and other sources to ensure accuracy of each payroll.
• Manages all out of state tax employment tasks including submissions to tax departments for each state and coordination with payroll processing vendor to maintain compliance of employment taxes.
• Produces additional relevant reports from Workday on a regular and periodic basis.
• Ensures year-end PTO accrual balances are manually adjusted for those outside the normal carryover calculations, ie: PTO payout amounts, etc.
• Manages all payroll third party vendor case requests and submits cases based on payroll needs, including the management of the COBRA portal and sending monthly COBRA remittance reports to accounting.
• Completes monthly Management reports.
• Reconciles all year-end payroll processing reports including annual W-2s and 1094 and 1095C filings.
• Maintains and updates all employee forms including, insurance information, retirement plan information, IRS, DOL and ERISA required forms.
• Reviews monthly invoices from group insurance providers for accuracy, resolves problems and follows up to see that enrollments/changes are entered properly.
• Reconciles all employee retirement plan deferral changes and 401(k) loan payments in HRIS. Reviews and maintains all retirement plan vendor reports related to all employee changes, distributions, notice announcements, etc.
• Administers group insurance plans including processing enrollments, changes, or terminations, and billing reconciliation.
• Works with receptionist to ensure all building security cards and parking stickers are reported, distributed, and tracked accurately in appropriate software.
• Works with department VP during the annual retirement plan audit.
• Develops personal and professional goals and plans to attain them. Pursues a continuous program of self-development.

PERFORMS OTHER DUTIES AS REQUIRED

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• General knowledge and understanding of office/clerical functions.
• Knowledge and skill in the use of personal computers for word processing and spreadsheet applications.
• Knowledge of HRIS and payroll required.
• Extensive knowledge working with Workday HCM software required, with the ability to make configuration changes as needed
• Payroll certification and/or Workday certification preferred.
• Ability to establish and maintain effective working relationships with co-workers and vendors.
• Ability to communicate effectively in both oral and written form.
• Highly organized with ability to multi-task.
• Ability to work with frequent interruptions.
• Ability to handle confidential and sensitive data.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE:

Bachelor's Degree preferred. Minimum of five years office experience, preferably in a human resources environment, with direct payroll responsibilities utilizing Workday.