Lead Marketing Coordinator

Smpscharlotte; Baltimore (MD); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health and dental insurance

Paid holidays

Paid vacation

401K plan

Job summary

RMF Engineering, Inc. seeks a Lead Marketing Coordinator to drive complex proposal pursuits from kickoff through submission and to mentor marketing coordinators. You will support business development initiatives that contribute to company growth in a fast-paced environment.

The role requires coordinating multidisciplinary teams, translating RFP criteria into win themes, and delivering high-quality responses on tight deadlines while maintaining brand standards across platforms.

Qualifications

• 4-year degree in Marketing, Communications or related discipline; English/Journalism focus preferred.

Responsibilities

• Monitor opportunities and lead go/no-go discussions.

Skills

Proposal coordination

Writing

Editing

Communication

Organization

Cross-functional teamwork

Branding awareness

Education

Bachelor's degree in Marketing/Communications

Tools

Deltek VantagePoint

Open Asset

Adobe InDesign

Adobe Photoshop

Microsoft PowerPoint

Job description

At RMF, we take pride in core values, our people‑first culture, and our dedication to excellence. As a nationally top‑ranked engineering firm, we provide custom solutions for buildings and utility infrastructure. Our team works on high‑profile projects that make a real impact.

RMF offers a balanced benefits package that centers on a stable and professional working environment which includes above‑standard health and dental insurance, paid holidays, paid vacation, and a 401K plan.

Description

RMF Engineering, Inc. is currently seeking a Lead Marketing Coordinator. As a Lead Marketing Coordinator, you will lead complex proposal pursuits from kickoff through submission, support multidisciplinary pursuit teams, assist with pursuit strategy discussions, and support business development initiatives that contribute to company growth. You must be able to understand and relay RFP criteria to the project team and mentor marketing coordinators throughout the proposal process. The ideal candidate is a dedicated, highly organized individual who can work in a fast‑paced environment, understands deadline‑driven work and is flexible with the changing needs of the marketing department.

Core Responsibilities

• Monitor websites for RFP opportunities and lead go/no‑go discussions.
• Lead proposal kickoff meetings and manage pursuit schedules.
• Collaborate with technical staff to develop win themes, key messages, and pursuit strategies for proposals and presentations.
• Organize, write, and produce responses to RFPs and proposals within tight deadlines using branded templates.
• Serve as a resource for qualifications packages and pursuit best practices.
• Coordinate interview preparation and presentation development.
• Assist with updates and maintenance to Deltek VantagePoint and Open Asset platforms for project data and assets.
• Support conference, networking, and industry event participation.
• Maintain company‑wide marketing collateral and ensure materials are aligned with brand standards.

Requirements

Required Qualifications

• 4‑year degree in Marketing, Communications or other applicable discipline; ideally with a focus in English or Journalism.
• Minimum of 5 years related A/E/C experience preparing custom proposals and SF330 format qualifications.
• Demonstrated experience with complex proposal pursuits and coordinating multidisciplinary teams.
• Self‑sufficiency on projects and being responsible for organization, communication, and completion. This can mean working individually or on a team, both in‑person and virtually.
• Demonstrated writing, editing and proof‑reading skills.
• Solid working knowledge of Adobe Creative Suite (InDesign; Photoshop) and MS Office (PowerPoint).
• Strong graphic skills focused on enhancing technical content.

Preferred Qualifications

• Experience with Deltek VantagePoint and Open Asset (preferred not required).
• Adobe Creative Cloud (InDesign, Acrobat, Photoshop, Illustrator).
• Microsoft Office Suite (PowerPoint, Teams, Planner, Excel, Word).
• Energetic, organized professional with a knowledge of the marketing process in a professional A/E/C services environment.
• Professional interpersonal skills for interaction with all levels of staff, as well as potential clients and colleagues at networking events.
• High level of design sensibility and graphics capabilities.

A stable and professional working environment is offered with competitive salary, excellent employee benefits, which include health and dental insurance, paid holidays, paid vacation, and a 401K plan. We are an equal opportunity employer and take pride in the diversity and dedication of our staff.