Lead Invoice Processing Supervisor (Hybrid)

Wheels, Inc; Schaumburg (IL); Hybrid; USD 65,000 - 92,000; Full time

Job summary

Wheels, Inc. in Schaumburg, IL seeks a Supervisor, Invoice Processor to lead a team of invoice processors and ensure accurate and timely processing of vendor invoices.

You will validate invoices against POs, resolve discrepancies, train staff, and report on accounts payable performance. The role is hybrid, with in-office requirements three days per week (including Wednesday), and requires strong analytical skills, attention to detail, and ability to collaborate across departments to improve

Qualifications

• Bachelor's degree or 3+ years relevant finance experience.
• 3-7 years’ experience in Accounts Payable, Billing or Finance.
• Experience with AS400, Oracle, and Excel helpful.

Responsibilities

• Supervise a team of Invoice Processors
• Assign and monitor daily tasks to ensure timely processing of invoices
• Train, mentor, and evaluate team members’ performance, providing feedback
• Fulfill analytical reports and data requests for Finance
• Champion control and reconciliation procedures to ensure accurate client billing
• Maintain a collaborative team attitude that fosters creative developments within the organization
• Ensure that all invoices are reviewed, approved, and processed accurately
• Validate and verify invoices against purchase orders, contracts, and receiving documents
• Resolve discrepancies or issues with suppliers and vendors promptly
• Ensure compliance with internal control procedures and company policies
• Prepare and review reports related to outstanding invoices, and payment schedules
• Develop and maintain positive relationships with vendors and suppliers
• Address inquiries related to billing, payment status, and resolve invoicing issues or disputes
• Provide invoices and detailed pricing information during audits
• Recommend and implement process improvement, efficiency, and communications initiatives
• Maintain and update processes and procedures documentation
• Explain terms and conditions to managers, clients and interested parties
• Other special projects as assigned

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

Discretion with confidential info

Interpersonal skills

Fast-paced environment adaptation

Education

Bachelor's degree or 3 years relevant experience

Tools

AS400

Oracle

Excel

Job description

Wheels, Inc. in Schaumburg, IL seeks a Supervisor, Invoice Processor to lead a team of invoice processors and ensure accurate and timely processing of vendor invoices.

You will validate invoices against POs, resolve discrepancies, train staff, and report on accounts payable performance. The role is hybrid, with in-office requirements three days per week (including Wednesday), and requires strong analytical skills, attention to detail, and ability to collaborate across departments to improve