Lead Invoice Processing Supervisor (Hybrid)

Wheels, Inc; Schaumburg (IL); Hybrid; USD 65,000 - 92,000; Full time

Job summary

Wheels, Inc. in Schaumburg, IL seeks a Supervisor of Invoice Processing to lead a team of invoice processors and ensure accurate, timely handling of vendor invoices and related financial transactions.

You will train staff, monitor performance, prepare reports, and drive process improvements while upholding internal controls and company policies. Hybrid work, 3 in-office days, with competitive pay and benefits.

Qualifications

• Bachelor's Degree or 3 years relevant experience preferred
• 3-7 years’ experience in Accounts Payable, Billing, Invoice Processing, or Finance
• Minimum 1-year supervisory experience
• Experience with AS400, Oracle, and Excel Spreadsheets is helpful

Responsibilities

• Supervise a team of Invoice Processors
• Assign and monitor daily tasks to ensure timely processing of invoices
• Train, mentor, and evaluate team members’ performance, providing feedback
• Fulfill analytical reports and data requests for Finance
• Champion control and reconciliation procedures and process to ensure accurate client billing
• Maintain a collaborative team attitude that fosters creative developments within the organization
• Ensure that all invoices are reviewed, approved, and processed accurately
• Validate and verify invoices against purchase orders, contracts, and receiving documents
• Resolve discrepancies or issues with suppliers and vendors promptly
• Ensure compliance with internal control procedures and company policies
• Prepare and review reports related to outstanding invoices, and payment schedules
• Develop and maintain positive relationships with vendors and suppliers
• Address inquiries related to billing, payment status and resolve any invoicing issues or disputes
• Provide invoices and detailed pricing information during audits
• Recommend and implement process improvement, efficiency, and communications initiatives
• Maintain and update processes and procedures documentation
• Explain terms and conditions to managers, clients and interested parties
• Other special projects as assigned

Skills

Analytical skills

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Leadership

Education

Bachelor's Degree

Tools

AS400

Oracle

Excel

Job description

Wheels, Inc. in Schaumburg, IL seeks a Supervisor of Invoice Processing to lead a team of invoice processors and ensure accurate, timely handling of vendor invoices and related financial transactions.

You will train staff, monitor performance, prepare reports, and drive process improvements while upholding internal controls and company policies. Hybrid work, 3 in-office days, with competitive pay and benefits.