Remote Event Manager

Insight Global; San Rafael (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading staffing firm based in San Rafael, California, is seeking an experienced Event Manager to oversee the full-scale management of corporate events. Key responsibilities include planning, budget management, and vendor coordination. The successful candidate will have a degree and 2-5 years of event management experience, with a strong emphasis on client relations and high-quality execution. This role is ideal for those looking to drive successful events across various departments.

Qualifications

• Bachelor's degree or equivalent work experience required.
• Minimum 2-5 years in event management or hospitality.
• 1-2 years of direct client management experience.

Responsibilities

• Lead planning and execution of events.
• Coordinate all departmental event management functions.
• Manage event budget and invoicing.
• Oversee program agenda and team communications.
• Manage venue coordination and vendor relationships.

Skills

Event management

Client management

Budget management

Vendor management

Production coordination

Contract negotiation

Education

Four-year college degree

Job description

We are searching for an experienced Event Manager to join our team. In this role, you will be responsible for the leadership and ownership of the full-scale management of small to large-scale events, including user conferences, sales kickoffs, roadshows, incentives, and other corporate events. This position is well-versed in event management, including client management, venue management, production coordination, hotel room blocks, vendor management, and contract negotiation.

Primary Responsibilities

• Assume total responsibility and ownership in leading the planning and execution of all assigned events.
• Coordinate event management across all Departments, including Registration, Platform, Sponsorship, IS, Air, and Finance.
• Manage event budget, invoicing, schedules of payments and cost savings report.
• Oversee overall program agenda, ensuring communication across all internal and external teams.
• Oversee and manage event project plan/timeline.
• Lead and participate in client and internal meetings, including regular status meetings, pre-program walkthroughs, onsite meetings, and post-program debriefs.
• Drive client and internal team deliverables to meet timeline milestones.
• Manage all aspects of venue coordination, including meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, internet.
• Manage DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation.
• Coordinate content, graphic development and production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage.
• Develop budgets, coordinate itineraries, and lead site inspections.

Qualifications

• Four-year college degree or related work experience.
• Minimum 2-5 years of experience in event management, meeting planning or hospitality.
• 1-2 years of experience with direct client management.