Lead Coordinator - Equipment Buying Program

Energy Transfer Partners, L.P.; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Sunoco LP, part of Energy Transfer, seeks a Lead Coordinator for its Equipment Buying Program in Dallas to manage equipment orders, create SAP purchase orders, and process rebilling to customers or internal capital accounts.

The role requires coordinating with vendors and internal teams, monitoring Salesforce queues, and ensuring products are ordered, delivered, and invoiced accurately.

Qualifications

• HS diploma with 5+ years of experience.
• Ability to work in a team environment as well as independently.
• Capable of thriving in a fast-paced setting with competing priorities.

Responsibilities

• Process SAP purchase orders and rebill to customers or internal accounts.
• Enter POs, ensure vendor receipt and shipment, and manage approvals.
• Review and process related vendor invoices in SAP and balance accounts.
• Coordinate with customers and internal teams; provide timely order visibility.
• Monitor Salesforce queues and liaise with vendors to ensure delivery and invoicing.

Skills

Team collaboration

Prioritization

Fast-paced environment adaptability

Education

HS diploma

Tools

SAP

Salesforce

Smartsheet

Job description

Lead Coordinator - Equipment Buying Program

Sunoco LP is the largest fuel distributor in the Americas. One segment of our business is the supply of fuel to gas station operators and other distributors that supply gas stations. As a value-added service to our customers, we have negotiated group buying deals to provide fuel dispensers, point-of-sale, and other equipment at favorable prices. Sunoco may also provide equipment as part of the capital consideration for new or renewal supply contracts. The individual in this role will receive orders from external customers and internal account managers, create SAP purchase orders, and process the necessary rebilling to customers or internal capital accounts for contract deals. The role will also involve monitoring multiple Salesforce queues and working with vendors to make sure equipment is correctly ordered, delivered, and invoiced.

Essential Duties and Responsibilities

• Coordinates and tracks ordering of equipment and materials that are available through the buying program, including fuel dispensing equipment, point-of-sale, and tank gauge systems
• Develop a general understanding of the available equipment and dependencies and work with customers and internal account teams to confirm orders. Proactively engage with customers to remind when confirmations or special information has been requested and has not been received
• Update systems to provide visibility to management and customers as to orders received and order status, respond to inquiries from internal and external customers
• Enter purchase orders in SAP and ensure timely approval, confirm vendor has received and shipped orders correctly
• Required to review and process related vendor invoices in SAP and follow procedures to approve payment and rebill charges to customers or internal capital accounts
• Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment has been properly billed to customers or internal capital
• Interface with customers and account teams, resolve issues or promptly elevate as necessary and ensure excellent service is provided to internal and external customers
• Meet with key vendors on a regular basis to review open orders and elevate to ensure timely receipt and processing

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

• Usually, normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
• Occasional overnight travel may be required
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment

Requirements

• HS diploma with 5+ years of experience
• The ability to work in a team environment as well as independently
• Must possess the ability to work in a fast-paced environment with competing priorities

Preferred Qualifications

• Knowledge of Accounting and Accounts Payable policies
• Salesforce, Smartsheet, and SAP experience a plus

An equal opportunity employer/disability/vet

Energy Transfer is an equal opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

DISCLAIMER

The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.