Lead Coordinator - Equipment Buying Program

Sunoco LP; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Sunoco LP is seeking a detail-oriented purchasing specialist to support equipment orders and invoicing for the fuel-dispenser programs in Dallas.

You will enter SAP purchase orders, monitor Salesforce queues, coordinate with account teams and customers, and ensure orders, deliveries and rebills are accurate and timely.

Some travel may be required to review open orders with key vendors and to maintain excellent service levels with internal and external customers.

Qualifications

• Strong attention to detail and accuracy in data entry and reporting.
• Excellent written and verbal communication, with ability to collaborate across teams.
• Ability to manage multiple tasks in a fast-paced environment and meet deadlines.

Responsibilities

• Coordinate and track equipment orders through the buying program (fuel dispensing equipment, POS, tank gauges).
• Develop understanding of equipment dependencies and work with customers and internal teams to confirm orders.
• Update systems to provide visibility on orders and status; respond to inquiries from customers and internal teams.

Skills

Attention to detail

Communication skills

Teamwork

Education

HS Diploma

Bachelor's degree preferred

Tools

SAP

Salesforce

Smartsheet

MS Office

Job description

Summary

Sunoco LP is the largest fuel distributor in the Americas. One segment of our business is the supply of fuel to gas station operators and other distributors that supply gas stations. As a value-added service to our customers, we have negotiated group buying deals to provide fuel dispensers, point of sale, and other equipment at favorable prices. Sunoco may also provide equipment as part of the capital consideration for new or renewal supply contracts. The individual in this role will receive orders from external customers and internal account managers, create SAP purchase orders, and process the necessary rebilling to customers or internal capital accounts for contract deals. The role will also involve monitoring multiple Salesforce queues and working with vendors to make sure equipment is correctly ordered, delivered, and invoiced.

Essential Duties and Responsibilities

• Coordinates and tracks ordering of equipment and materials that are available through the buying program, including fuel dispensing equipment, point-of-sale, and tank gauge systems
• Develop a general understanding of the available equipment and dependencies and work with customers and internal account teams to confirm orders. Proactively engage with customers to remind when confirmations or special information has been requested and has not been received
• Update systems to provide visibility to management and customers as to orders received and order status, respond to inquiries from internal and external customers
• Enter purchase orders in SAP and ensure timely approval, confirm vendor has received and shipped orders correctly
• Required to review and process related vendor invoices in SAP and follow procedures to approve payment and rebill charges to customers or internal capital accounts
• Work with accounting to balance clearing accounts and close out entries monthly to ensure all equipment has been properly billed to customers or internal capital
• Interface with customers and account teams, resolve issues or promptly elevate as necessary and ensure excellent service is provided to internal and external customers
• Meet with key vendors on a regular basis to review open orders and elevate to ensure timely receipt and processing

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

• Usually, normal office working conditions
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
• Occasional overnight travel may be required
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment

Requirements

• HS diploma with 5+ years of experience
• Bachelor's degree preferred
• Excellent interpersonal, oral & written communication skills
• The ability to work in a team environment as well as independently
• Must possess the ability to work in a fast-paced environment with competing priorities
• Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point)

Preferred Qualifications

• Knowledge of Accounting and Accounts Payable policies
• Salesforce, Smartsheet, and SAP experience a plus