Lead Centralized Staffing & Scheduling - Lourdes Hospital

Mercy Health; Paducah (KY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision coverage

Paid time off

Tuition assistance

Job summary

Mercy Health Lourdes Hospital is seeking a Centralized Staffing & Scheduling Lead to supervise the staffing and scheduling team and to optimize daily schedules across units for efficient patient care. You will coordinate with nurse managers and ROC to forecast needs and manage timekeeping, including unplanned vacancies.

This role requires strong communication with multiple stakeholders, adherence to hospital policies, and cost containment strategies.

Qualifications

• 3 years of experience with staffing/scheduling software in a 24/7 healthcare setting.
• Leadership role in staffing and scheduling environments.
• Strong communication with multiple stakeholders and ROC team.

Responsibilities

• Leads staffing & scheduling department and develops training.
• Manages staff scheduling, cost containment, and relationships.
• Provides reports to the office manager and enforces scheduling policies.
• Creates/edits schedules for nursing departments in electronic system.
• Balances schedules and covers unit staffing needs, manages vacancies.

Skills

Staff scheduling

Leadership

Communication

Cross-functional coordination

Education

Associate degree in business or related field

Tools

Electronic staffing system

Job description

About Us

As a faith-based and patient-focused organization, Mercy Health exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Mercy Health seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.

Centralized Staffing & Scheduling Lead – Lourdes Hospital

Job Summary

The Staffing & Scheduling Lead effectively leads associates in the centralized staffing & scheduling department, assists with cross training and education, and is a point person for questions and matters needing escalation. This is a working lead role, where the individual also performs scheduling, staffing, and timekeeping responsibilities. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders, in addition to within the Resource Optimization Center (ROC) team.

Essential Functions

• Effectively leads associates in the staffing & scheduling department and develops/assists with training and education.
• Provides leadership in staff scheduling, cost containment, and working relationships.
• Provides reports as needed to the office manager. Follows the scheduling policy and utilizes troubleshooting skills to resolve patient scheduling issues/conflicts. Ensures others are in alignment with following established process and procedures.
• Create and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each unit’s operational needs.
• Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers.
• Approve or deny all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate.
• Balance and publish schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry.
• Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts.
• Within 24 hours of shift time determine complex department staffing needs and arrange appropriate coverage in the technology and communicate to the units.
• Receive sick call notifications and manage unplanned shift vacancies; evaluate market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
• Maintain daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee.
• Approve or deny all timecard requests with attestations, with communication to unit managers as appropriate.
• Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Education

Associate degree in business, Data Management, or Related Field (preferred)

Licensure/Certification

None

Experience

3 years of experience with staffing/scheduling software in a 24/7 healthcare setting (required)

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What We Offer

• Competitive pay, incentives, referral bonuses, 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are affirmative action and equal opportunity employers, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]