Centralized Staffing & Scheduling Coordinator
Bon Secours
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Benefits offered by this job
Job summary
Bon Secours is hiring a Centralized Staffing & Scheduling Coordinator in Richmond, VA to manage scheduling, staffing, and timekeeping for designated work areas. You will create and edit shifts, manage timecards, and mobilize staff for last-minute needs using an electronic staffing platform, working closely with leaders and stakeholders.
The role requires 1 year of staffing & scheduling software experience; a healthcare setting is preferred, with an associate degree in a related field
Qualifications
- 1 year experience with staffing & scheduling software (required).
- Experience in healthcare scheduling is a plus.
Responsibilities
- Creates and edits nursing department schedules in the electronic system.
- Prepares daily and shift work schedules in collaboration with nurse managers.
- Approves or denies schedule requests based on skill mix and unit needs.
- Maintains unit/department schedules and communicates staffing needs to managers.
- Manages timecards and approves timecard exceptions.
- Assists with allocation of agency resources and contract labor.
Skills
Education
Job description
As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.
The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.
As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.
The Centralized Staffing & Scheduling Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.
- Creates and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each unit’s operational needs.
- Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers.
- Approves or denies all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate.
- Balances and publishes schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry.
- Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts.
- Within 24 hours of shift time, determines complex department staffing needs and arranges appropriate coverage in the technology and communicate to the units.
- Receives sick call notifications and manages unplanned shift vacancies; evaluates market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.
- Maintains daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee.
- Approves or denies all timecard requests with attestations, with communication to unit managers as appropriate.
- Prepares timecards for readiness for manager approval (Review and clean up exceptions)
- Maintains staffing related records, files, and reports. Distributes reports to appropriate leaders, as determined by manager.
- Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.
This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.
Associate degree in business, Data Management, or Related Field (preferred)
None
1 year experience with staffing & scheduling software (required)
Previous experience in a healthcare setting (preferred)
Minimum: $19.97 Maximum: $29.96As a Bon Secours associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.
- Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
- Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
- Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
- Tuition assistance, professional development and continuing education support
Benefits may vary based on the market and employment status.
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affi
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