Lead Administrative Support Assistant

State-of-Missour; St. Louis (MO); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Affordable Health Insurance

Life Insurance (basic)

Cafeteria Plan

Deferred Compensation

MOSERS Retirement

13 paid holidays per year

Leave accrual 10 hours/month

Sick leave accrual 10 hours/month

Job summary

Missouri Department of Mental Health is seeking an HR Support Specialist (SOSA) to maintain HR files and support the HR business line. The role requires knowledge of Joint Commission and CMS credentialing standards, coordination of schedules including on-call coverage, and orientation of new hires.

Responsibilities include back-up to HR Assistant, supporting the HR Director at EMPHS and committees, and ensuring timely documentation for disciplinary and tax processes.

Qualifications

• Knowledge of federal and state laws, rules, and regulations as applied to human resources and programs.
• Ability to exercise discretion and confidentiality.
• Must be well organized and able to manage work priorities.
• Proficient writing and professional communication skills.
• 3–5 years of relevant experience.

Responsibilities

• Maintains HR files and provides back-up support to HR business lines.
• Coordinate HR schedules and on-call coverage for afterhours and emergencies.
• Organize orientation for new hires and back-up to HR Assistant.
• Support Human Resources Director at EMPHS and various committees.
• Provide administrative support to the HR Director & Benefits Specialist.
• Prepare and facilitate collection of required documents for disciplinary processes and tax compliance.
• Coverage at other campuses in the Eastern Region as needed.
• Daily contact with facility staff and executive/clinical management.

Skills

HR knowledge

Discretion & confidentiality

Organization & prioritization

Professional writing & communication

Job description

The HR Department SOSA is primarily responsible for maintaining the HR files and providing back up support to the HR business line. This highly specialized function requires that the SOSA be knowledgeable in Joint Commission and CMS Standards for credentialing medical staff in hospital organizations. The SOSA is also responsible for coordinating the HR schedules, including the on-call coverage to meet the afterhours and emergency needs of the facility. The SOSA organizes and facilitates the orientation of new hire employees as needed, including serving as back up to the HR Assistant. The SOSA also supports the Human Resources Director at EMPHS.

• Facilitates training and meetings for all HR Department staff
• Badge and keys issuance
• Provides administrative support to the HR Director & HR Specialist - Benefits.
• Organizes and facilitates orientation of new hire staff as needed
• Provides administrative support to Quality Counsel Committee and Environment of Care Committee
• Provides administrative support to Executive Committee Members (other than Medical Director) at EMPHS (Chief Executive Officer, CFO, and Treatment Director) as needed.
• Updates HR Staff SOP’s (Standard Operating Procedures)
• Daily, regular contacts by phone and email with members of the facility Staff, as well as members of the Executive Committee and Clinical Management team
• Prepares and facilitates the collection of required documents for the disciplinary process, tax compliance notifications and follow-up.
• Prepares FMLA, WC & ADA letters as needed under the direction of the HR Specialist – Benefits
• Provide coverage at other campuses in the Eastern Region as needed
• Additional duties as needed

• Ability to evaluate proposed legislative changes and make recommendations for executive staff review.
• Ability to analyze current expenditures and develop budget projections.
• Knowledge of federal and state laws, rules and regulations and policies and procedures as applied to human resources and programs
• Ability to exercise discretion and confidentiality
• Must be well organized and to successfully manage work priorities
• Must possess proficient writing and processional communication skills
• 3-5 years of relevant experience. (Substitutions may be allowed.)

Excellent State of Missouri Benefit Package Including:

• Affordable Health, Vision, Dental Insurance
• Paid Basic Life Insurance (amount equivalent to annual salary)
• Cafeteria Plan
• Deferred Compensation
• MOSERS Retirement (Members contribute 4% of pay, to MOSERS plan and 1% towards Deferred Compensation)
• 13 paid holidays per year
• 10 hours of annual leave accrued per month
• 10 hours of sick leave accrued per month

WHY DMH?

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability, so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.

St. Louis Forensic Treatment Center - South Campus, [phone]