Lead Administrative Support Assistant

State of Missouri; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

Cafeteria plan

Deferred compensation

MOSERS retirement

13 paid holidays

Annual and sick leave

Job summary

State of Missouri's Missouri Department of Mental Health seeks an SOSA in the HR Department to support credentialing medical staff, coordinate schedules, and back up the HR Assistant. The role requires knowledge of Joint Commission and CMS standards and the ability to handle sensitive information.

You will facilitate orientations, support committees, and assist senior HR leaders. This position offers benefits and opportunities to contribute to state-wide HR operations.

Qualifications

• 3-5 years of relevant HR experience.
• Knowledge of federal and state HR laws and policies.
• Excellent writing and professional communication skills.
• Ability to manage priorities and stay organized.

Responsibilities

• Maintains HR files and provides back-up support to HR business line.
• Coordinate HR schedules including on-call coverage for afterhours and emergencies.
• Facilitate orientation of new hires and back up HR Assistant as needed.
• Support HR Director and Benefits Specialist with related tasks.
• Provide coverage at other campuses in the Eastern Region as needed.
• Assist with disciplinary processes, tax compliance notifications and follow-up.
• Prepare FMLA, WC & ADA letters under direction of Benefits Specialist.
• Communicate with facility staff and executive committee members regularly.

Skills

Discretion

Communication

Organization

Writing

Job description

The HR Department SOSA is primarily responsible for maintaining the HR files and providing back up support to the HR business line. This highly specialized function requires that the SOSA be knowledgeable in Joint Commission and CMS Standards for credentialing medical staff in hospital organizations. The SOSA is also responsible for coordinating the HR schedules, including the on-call coverage to meet the afterhours and emergency needs of the facility. The SOSA organizes and facilitates the orientation of new hire employees as needed, including serving as back up to the HR Assistant. The SOSA also supports the Human Resources Director at EMPHS.

• Facilitates training and meetings for all HR Department staff
• Badge and keys issuance
• Provides administrative support to the HR Director & HR Specialist - Benefits.
• Organizes and facilitates orientation of new hire staff as needed
• Provides administrative support to Quality Counsel Committee and Environment of Care Committee
• Provides administrative support to Executive Committee Members (other than Medical Director) at EMPHS (Chief Executive Officer, CFO, and Treatment Director) as needed.
• Updates HR Staff SOP’s (Standard Operating Procedures)
• Daily, regular contacts by phone and email with members of the facility Staff, as well as members of the Executive Committee and Clinical Management team
• Prepares and facilitates the collection of required documents for the disciplinary process, tax compliance notifications and follow-up.
• Prepares FMLA, WC & ADA letters as needed under the direction of the HR Specialist – Benefits
• Provide coverage at other campuses in the Eastern Region as needed
• Additional duties as needed
• Ability to evaluate proposed legislative changes and make recommendations for executive staff review.
• Ability to analyze current expenditures and develop budget projections.
• Knowledge of federal and state laws, rules and regulations and policies and procedures as applied to human resources and programs
• Ability to exercise discretion and confidentiality
• Must be well organized and to successfully manage work priorities
• Must possess proficient writing and processional communication skills
• 3-5 years of relevant experience. (Substitutions may be allowed.)

Excellent State Of Missouri Benefit Package Including

• Affordable Health, Vision, Dental Insurance
• Paid Basic Life Insurance (amount equivalent to annual salary)
• Cafeteria Plan
• Deferred Compensation
• MOSERS Retirement (Members contribute 4% of pay, to MOSERS plan and 1% towards Deferred Compensation)
• 13 paid holidays per year
• 10 hours of annual leave accrued per month
• 10 hours of sick leave accrued per month

WHY DMH?

The Missouri Department of Mental Health is dedicated to the prevention, treatment, and public understanding of mental illness and developmental disabilities. By joining our team, YOU can make a difference in the lives of those impacted by a mental illness or developmental disability, so they have the opportunity to pursue their dreams, live their lives to the fullest, and be a valued member of their communities.

St. Louis Forensic Treatment Center - South Campus, [phone]