Lead Administrative Coordinator for Regulatory Board

State-of-Missour; Jefferson City (MO); On-site; USD 38,000 - 47,000; Full time

Job summary

The Division of Professional Registration provides leadership for the Boards of Architects, Professional Engineers, Professional Land Surveyors and Professional Landscape Architects in Jefferson City, Missouri.

The Lead Administrative Support Assistant role supports processing applications, coordinating examinations, audits, and meetings, while handling inquiries and training others in administrative tasks.

Qualifications

• Three or more years of experience in processing official documents.
• One or more years experience as a Customer Service Representative.
• Possession of a high school diploma or GED certificate.
• Earned credit hours from an accredited college or university in business or public administration may substitute on a year-for-year basis for the required experience.
• Knowledge of computer applications such as Adobe Acrobat Pro, Microsoft Word, Outlook and Excel.

Responsibilities

• Process complaints, invoices, per diems, and expense accounts;
• Provide assistance to the board's executive director and investigate staff;
• Set-up and assist with the board's quarterly meetings;
• Assist with out-of-state travel arrangements for board members;
• Type, scan, and bookmark all agendas, complaints and disciplinary information;
• Respond to telephone and written inquiries;
• Travel to and attend the quarterly board meetings for transcription of division minutes.

Skills

Customer service

Documentation processing

Multi-tasking

Communication

Education

High school diploma or GED

Tools

Adobe Acrobat Pro

Microsoft Word

Outlook

Excel

Job description

The Division of Professional Registration provides leadership for the Boards of Architects, Professional Engineers, Professional Land Surveyors and Professional Landscape Architects in Jefferson City, Missouri.

The Lead Administrative Support Assistant role supports processing applications, coordinating examinations, audits, and meetings, while handling inquiries and training others in administrative tasks.