Law School Dean’s Office Coordinator

Duke Careers; Durham (NC); On-site; USD 26,174 - 38,572; Full time

Job summary

Duke University in Durham, North Carolina, seeks a Staff Assistant for the School of Law Dean’s Office to provide essential administrative and operational support. The role serves as the primary contact for the Dean’s Office and ensures daily coverage and a professional environment for faculty, staff, students, and visitors.

Responsibilities include calendar coordination, meeting logistics, document preparation, committee support, travel arrangements, and processing reimbursements.

Qualifications

• Two years of post-secondary education in secretarial science or related business field.
• Three years of related administrative or clerical experience; office management, communications, and basic financial processes.
• Equivalent combinations of education and experience will be considered; experience four years preferred.

Responsibilities

• Serve as the primary point of contact for the Dean’s Office; manage daily operations and ensure coverage.
• Welcome visitors; manage flow of traffic; provide information and assistance.
• Answer the Dean’s Office telephone line; route inquiries and respond to questions.
• Coordinate scheduling for shared spaces (Nasher Conference Room) and maintain organized files.
• Provide administrative support to the Assistant to the Dean: calendar coordination and meeting logistics.
• Support designated committees: Curriculum Committee and Administrative Committee; prepare materials and follow-ups.
• Process procurement cards, travel arrangements, purchase requisitions, and reimbursements; verify expenditures and maintain records.
• Assist with special projects and other Dean’s Office initiatives; provide backup as needed.

Skills

MS Office

Interpersonal skills

Organizational skills

Time management

Multitasking

Independent work

Follow-through

Education

Post-secondary education in secretarial/business

Job description

Duke University in Durham, North Carolina, seeks a Staff Assistant for the School of Law Dean’s Office to provide essential administrative and operational support. The role serves as the primary contact for the Dean’s Office and ensures daily coverage and a professional environment for faculty, staff, students, and visitors.

Responsibilities include calendar coordination, meeting logistics, document preparation, committee support, travel arrangements, and processing reimbursements.