Staff Assistant, School of Law

Duke Clinical Research Institute; Durham (NC); On-site; USD 39,000 - 58,000; Full time

Job summary

Duke University is seeking a Staff Assistant for the Duke University School of Law Dean's Office. The role provides frontline administrative and operational support, serving as the primary contact for the Dean's Office and ensuring daily operations run smoothly.

The position requires strong organizational skills, discretion, and the ability to handle multiple priorities in a professional, service-oriented environment. You will assist with calendars, meetings, and financial processing as needed.

Qualifications

• Broad knowledge of clerical and accounting principles typically acquired through two years of postsecondary education in secretarial science or a related business field.
• Three years of related administrative or clerical experience supporting complex office functions, including office management, communications, and basic financial processes.
• Equivalent combinations of education and experience will be considered.

Responsibilities

• Serve as the primary point of contact for the Dean's Office and manage daily operations.
• Welcome visitors, manage traffic, provide information and assistance.
• Coordinate scheduling for shared spaces (Nasher Conference Room) and maintain office files.
• Provide calendar coordination, meeting logistics, and document preparation.
• Assist committees (Curriculum, Administrative) with meeting logistics and materials.

Skills

Interpersonal skills

Customer service

Telephone communication

Organizational skills

Time management

Independent work

Education

Two years postsecondary education in secretarial/business

Tools

Microsoft Office

Job description

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Staff Assistant in the Duke University School of Law Dean's Office, you will play an important role in supporting the daily operations of the Office of the Dean and ensuring a professional, welcoming environment for the Law School community.

Position Summary

The Dean's Office Assistant provides frontline administrative and operational support to the Office of the Dean. This role serves as the primary point of contact for the Dean's Office and is responsible for managing the daily operations of the office and ensuring consistent coverage.

Working closely with the Assistant to the Dean, the position provides core administrative support while also assisting with committee coordination and general office functions. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional, serviceoriented environment.

Because of the highly sensitive and confidential nature of the work, the incumbent must demonstrate discretion, professionalism, and excellent interpersonal skills. A professional and welcoming presence is essential, as this position regularly interacts with faculty, staff, students, and external visitors.

Key Responsibilities

Office Operations

• Serve as the primary point of contact for the Dean's Office, managing the daily operations of the office and ensuring consistent coverage.
• Welcome visitors, manage the flow of traffic into the Dean's Suite, and provide general information and assistance.
• Answer and manage the Dean's Office telephone line; respond to inquiries and route calls appropriately.
• Monitor and coordinate incoming requests, directing inquiries to appropriate staff.
• Manage scheduling for shared spaces, including the Nasher Conference Room.
• Maintain organized office files, records, and shared spaces to support efficient daily operations.

Administrative Support (Assistant to the Dean)

• Provide primary administrative support to the Assistant to the Dean, including calendar coordination, meeting logistics, and document preparation.
• Assist in tracking tasks, deadlines, and priorities to support effective office management.
• Provide backup support to ensure continuity of operations as needed.

Committee & Office Support

• Provide administrative support to designated committees, including the Curriculum Committee and Administrative Committee.
• Coordinate meeting logistics, prepare and distribute materials, and assist with followup tasks.
• Provide supplemental administrative support to other Dean's Office staff, as needed, to support overall office operations.

Financial & Administrative Processing

• Process procurement card purchases, travel arrangements, purchase requisitions, and reimbursements.
• Verify and reconcile expenditures and maintain accurate financial records.

Additional Responsibilities

• Assist with special projects and general Dean's Office initiatives.
• Perform other related duties as assigned.

What You Bring

Qualifications

Education

Broad knowledge of clerical and accounting principles typically acquired through two years of postsecondary education in secretarial science or a related business field.

Experience

Three years of related administrative or clerical experience supporting complex office functions, including office management, communications, and basic financial processes.

Equivalent combinations of education and experience will be considered.

Experience preferred: four years.

Required Skills and Abilities

• Strong computer proficiency, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent interpersonal, customer service, and telephone communication skills.
• Strong organizational and time management skills with attention to detail.
• Ability to manage multiple priorities in a fastpaced environment.
• Ability to work independently while supporting a teamoriented office.
• Strong followthrough and accountability for assigned work.

Choose Duke.

Duke University offers a collaborative and inclusive work environment, competitive benefits, and opportunities for professional growth. Join a community committed to excellence, service, and supporting the mission of Duke University and the School of Law.

Ready to Make a Difference?

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $18.92 to USD $28.09. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).