Law Firm Operations & Billing Lead

Cala Sourcing Solutions LLC; Charlotte (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Cala Sourcing Solutions LLC seeks an experienced Law Firm Administrator to oversee daily operations of an established law firm. You will lead firm operations, manage billing, oversee accounting and bookkeeping, and supervise administrative staff.

The ideal candidate is a proactive problem-solver who thrives in a fast-paced legal environment, with strong leadership, process improvement, and HR/payroll experience, and a proven track record in improving efficiency and supporting attorneys.

Qualifications

• Experience in law firm administration or legal operations with billing and accounting responsibilities.
• Strong knowledge of legal billing procedures, AP/AR, and full-charge bookkeeping.
• Proven experience managing and developing administrative teams.
• Working knowledge of payroll administration and HR functions.

Responsibilities

• Oversee daily administrative functions, office workflows, and overall operational efficiency.
• Manage the billing process, ensure accurate and timely invoicing, and resolve billing discrepancies.
• Oversee accounts payable, accounts receivable, reconciliations, and full-charge bookkeeping functions.
• Supervise, train, and develop legal assistants, billing specialists, and administrative staff.
• Coordinate payroll, recruiting, onboarding, employee relations, and performance management.
• Identify opportunities to streamline procedures, improve accuracy, and enhance productivity.
• Serve as a key point of contact for attorneys and staff regarding billing, financial, and administrative matters.

Skills

Law firm administration

Legal billing

Bookkeeping

Office administration

Team leadership

Payroll administration

Job description

Cala Sourcing Solutions LLC seeks an experienced Law Firm Administrator to oversee daily operations of an established law firm. You will lead firm operations, manage billing, oversee accounting and bookkeeping, and supervise administrative staff.

The ideal candidate is a proactive problem-solver who thrives in a fast-paced legal environment, with strong leadership, process improvement, and HR/payroll experience, and a proven track record in improving efficiency and supporting attorneys.