Legal Intake & Administrative Coordinator

Fisher Phillips LLP; Irvine (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with profit sharing

Paid time off and holidays

24/7 telehealth services

Wellness programs

Job summary

Fisher Phillips LLP in Irvine seeks an Administrative Assistant Intake Coordinator to support attorneys by handling confidential new matter intake, conflict checks, and documentation with precision. The role includes drafting engagement letters, coordinating on matter openings, and assisting with client resources and events.

The ideal candidate has an Associate degree and 2+ years of admin experience (3+ years in a law firm preferred), plus strong MS Office and familiarity with firm software

Qualifications

• Associate degree and at least two years of administrative experience; three years in a law firm preferred.
• Proficiency in Microsoft Word, Outlook, Excel, PowerPoint; Adobe skills desirable.
• Familiarity with Intapp, iManage, Jira, Aderant, Chrome River, and Concur is a plus.

Responsibilities

• Open new business intake for Irvine office and PAGA matters, ensuring confidentiality.
• Process conflict checks and complete required forms accurately.
• Prepare intake docs for new Irvine matters, ensuring ethical wall compliance.
• Submit New Business Information forms in Intapp and verify accuracy.
• Draft engagement letters using firm templates.
• Coordinate with attorneys and admins on matter opening and discrepancies.
• Distribute legal resource packets on employment topics to clients and prospects.
• Assist with firm events and provide back-up support to Administration.

Skills

MS Office

Administrative experience

Attention to detail

Communication skills

Education

Associate degree

Tools

Intapp

iManage

Jira

Aderant

Chrome River

Concur

Job description

Fisher Phillips LLP in Irvine seeks an Administrative Assistant Intake Coordinator to support attorneys by handling confidential new matter intake, conflict checks, and documentation with precision. The role includes drafting engagement letters, coordinating on matter openings, and assisting with client resources and events.

The ideal candidate has an Associate degree and 2+ years of admin experience (3+ years in a law firm preferred), plus strong MS Office and familiarity with firm software