Law Firm Office Operations Lead

Jackson Lewis P.C.; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Jackson Lewis P.C. is seeking an Office Administrator to support daily operations across the Dallas, Austin, and Indianapolis offices.

You will work with the Office Managing Principal and leadership to drive firm initiatives and maintain efficient office services. The role requires 3-5 years of law firm administration, strong supervisory and communication skills, and the ability to travel between offices as needed.

Qualifications

• Minimum 3-5 years of law firm administration and/or relevant experience.
• Strong management skills with prior direct supervisory responsibility.
• Excellent oral and written communications skills.
• Comfort communicating at all levels of an organization.
• Strong relationship management skills.
• Well-developed and professional interpersonal skills.
• Ability to travel to offices when required.
• Ability to manage staff effectively across multiple locations.
• Ability to work in a fast-paced environment and adapt to changes.
• Innovative and creative in approaching the administrative office functions.
• Highly detail oriented and ability to multi-task.
• Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).

Responsibilities

• Oversee day-to-day office operations.
• Hire, onboarding, orientation and training of staff as well as assisting with onboarding of attorneys.
• Manage office workflow, assess workloads and staff assignments.
• Monitor staff attendance, vacations, and leaves.
• Perform timely approval of timecards and monitor overtime.
• Coordinate leaves of absence with HR.
• Oversee mail/supply operation for optimum efficiency.
• Identify staff training opportunities/needs and coordinate logistics.

Skills

Office management

Supervisory experience

Communication skills

Travel to offices

Multi-tasking

Microsoft Office

Education

Undergraduate degree

Advanced degree preferred

Tools

NetDocs

Microsoft Office Suite

Job description

Jackson Lewis P.C. is seeking an Office Administrator to support daily operations across the Dallas, Austin, and Indianapolis offices.

You will work with the Office Managing Principal and leadership to drive firm initiatives and maintain efficient office services. The role requires 3-5 years of law firm administration, strong supervisory and communication skills, and the ability to travel between offices as needed.