Law Firm Billing Specialist

Fawkes IDM, LLC; Washington (District of Columbia); Hybrid; USD 66,000 - 88,000; Full time

Job summary

Fawkes IDM, LLC is seeking a Billing Specialist to manage the end-to-end billing process for assigned attorney portfolios. The role involves verifying rates, applying outside counsel guidelines, and monitoring budgets and write-offs.

You will handle prebills, finalize bills, and ensure timely electronic submission of invoices. Key collaboration includes working with eBilling Coordinators and the Accounting Systems Administrator to meet client guidelines.

Qualifications

• Bachelor's degree in accounting, finance or business discipline preferred or equivalent experience.
• Prior law firm experience as a biller required.
• Experience with Financial Management Systems software.
• Advanced Excel and reporting skills.

Responsibilities

• Verifying rates with the rate analysts, reviewing outside counsel guidelines, monitoring fee caps, tier discounts and matter budgets; setting up alerts; communicating with Billing & Intake Committee on discounts, write-downs, and write-offs.
• Managing the prebill to final bill process; ensuring prebills are accurate and timely; submitting finalized bills/eBills in the appropriate format; confirming final bills are posted to the client accounting system.
• Collaborating with eBilling Coordinators on new client account set-ups with eBilling requirements and updating client billing fields; submitting invoices electronically and troubleshooting issues; following up on acceptance and timely payment.
• Communicating with clients as requested; concisely arranging with attorneys and clients on matters; providing information on special billing arrangements.
• Responding to accruals, audits, and payment reports; suggesting solutions based on billing trends related to realization; preparing ad hoc reports.

Skills

Advanced Excel

Accounting analysis

Financial reporting

Education

Bachelor's degree in accounting, finance or business discipline

Tools

Financial Management Systems

Job description

The Billing Specialist is responsible for managing the billing process, and billing arrangements,for assigned attorney portfolios.

Responsibilities:

• Verifying rates with the rate analysts, reviewing, and implementing the outside counsel guidelines, monitoring fee caps, tier discounts and matter budgets; setting-up and monitoring alerts; and communicating with the firm's Billing & Intake Committee regarding discounts, write-downs, and write-offs.
• Managing the prebill to the final bill process; ensuring that billing attorneys receive accurate prebills and that they return their prebills in a timely manner; submitting finalized bills/eBills in the appropriate template format, adhering to the attorney and client specifications; and confirming the final bills have been submitted to the client and are posted in the accounting system.
• Collaborating with the eBilling Coordinators regarding new client account set-ups with eBilling requirements; collaborating with the Accounting Systems Administrator to update appropriate fields according to client billing guidelines; submitting invoices electronically, taking accountability for successful submission and troubleshooting issues; and proactively following-up regarding acceptance and timely payment of invoices.
• Communicating directly with clients as requested or as established. Concisely communicating arrangements with attorneys and clients on their matters; and providing clients with requested information on any special billing arrangements. Responding to all inquiries relating to same.
• Responding to inquiries relating to accruals, audits, and payment reports; recommending solutions based on billing trends relating to realization; and preparing ad hoc reports upon request.
• Maintaining updated pre-bill statuses within the billing system for assigned portfolios.
• Monitoring unapplied credit balances and offering resolutions when applicable, as well as assist Accounts Receivable with accurate payment applications. Keeping partners updated on available unapplied and trust funds and applying funds when needed.

Requirements

• Bachelor's degree in accounting, finance or business discipline preferred or equivalent experience.
• Prior law firm experience as a biller required.
• Experience with Financial Management Systems software.
• Related experience performing complex accounting analysis utilizing advanced Excel and reporting skills.

Benefits

The anticipated base salary for this position is $55,000 to $88,000