Billing Coordinator

Simpson Thacher & Bartlett LLP; New York (NY); On-site; USD 80,000 - 95,000; Full time

Job summary

An established industry player is seeking a detail-oriented Billing Coordinator to manage attorney billing processes. In this pivotal role, you will compile and process a high volume of bills, ensuring accuracy and compliance with firm policies. Your analytical skills will shine as you resolve billing discrepancies and assist in various financial analyses. The ideal candidate will thrive in a fast-paced environment, demonstrate strong communication abilities, and work collaboratively with attorneys and clients. This is a fantastic opportunity to join a dynamic team and contribute to the financial success of a leading law firm.

Qualifications

• 1-2 years of billing experience in a large law firm required.
• Preferred: 1-2 years of finance, accounting or e-Billing experience.

Responsibilities

• Compile and process attorney bills to clients monthly.
• Review and edit pre-bills as per requests from attorneys and secretaries.
• Research and respond to inquiries regarding billing issues.

Skills

Effective communication

Teamwork

Accounting calculator proficiency

MS Office Suite proficiency

Detail-oriented

Analytical skills

Problem-solving skills

Organizational skills

Ability to multi-task

Flexibility

Education

High School diploma or GED

Bachelor’s degree

Tools

3E billing system

MS Excel

Job description

The Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities

1. Compile and process a high volume of attorney bills to clients on a monthly basis
2. Review and edit pre-bills in response to attorney and secretary requests
3. Apply retainer/on-account funds as directed by attorney and as per Firm policy
4. Process write-offs following Firm policy
5. Execute complex bills, such as multiple discounts by matter, split party billing, and prepare electronic bills in a timely manner
6. Submit invoices electronically and assist in resolving issues that might arise
7. Review and verify accuracy of billing supporting documentation as required
8. Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
9. Identify and resolve billing inaccuracies
10. Create billing schedules and various other billing analyses as required
11. Effectively interact and communicate with attorneys, secretaries and clients
12. Distribute monthly partner reports
13. Review and update comments for reports distributed to the Finance Committee and Partners
14. Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
15. Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
16. Observe confidentiality of client and Firm matters
17. Provide backup assistance as needed
18. Assist with special projects as needed
19. Perform other duties as assigned

Required Skills

1. Ability to effectively communicate and present information verbally and in writing
2. Ability to work effectively as an individual and within groups
3. Ability to use an accounting calculator
4. Proficiency in MS Office Suite, particularly in Excel
5. Must be detail oriented and organized
6. Ability to work with a high degree of accuracy
7. Excellent analytical and problem-solving skills
8. Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
9. Ability to adapt to all work situations in order to achieve desired results
10. Flexibility to work additional hours as needed

Required Experience

1 to 2 years of billing experience in a large law firm required.

Preferred Experience

A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred. Knowledge of 3E billing system or comparable billing program preferred.

Required Education

High School diploma or GED equivalent.

Preferred Education

Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience.

Salary Information

NY Only: The estimated base salary range for this position is $80,000 to $95,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.