Law Firm Billing Specialist

SourcePro Search, LLC; Roseland (NJ); On-site; USD 52,000 - 76,000; Full time

Job summary

SourcePro Search, LLC is seeking a Billing Coordinator with at least 3 years of hands-on billing, collections, or account management experience, preferably in a law firm. The role supports the full lifecycle of client billing, collaborates with attorneys, and ensures accurate, on-time invoicing in accordance with client guidelines.

Responsibilities include prebills, final bills, eBilling submissions, and ad hoc reporting.

Qualifications

• Bachelor's degree in Accounting, Finance or Business preferred.
• Minimum three years dedicated specialized billing, collections or account management experience required.
• Hands-on experience performing complex accounting analysis.
• Law Firm or professional services background preferred.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with lawyers, business services employees, and peers.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Experience working independently, within cross-functional teams, in a collaborative, professional environment.

Responsibilities

• Manage billing cycle for designated portfolios of client matters and maintain professional relationships with attorneys, staff, and clients.
• Understand outside counsel guidelines and client rates; ensure accurate bill preparation.
• Prepare prebills and bills according to fee arrangements; monitor fee caps and matter budgets.
• Coordinate prebills to final bills; submit finalized bills/eBills per templates; post bills in financial system.
• Collaborate with eBilling coordinator on new client/matter set-ups and with Billing Compliance on client data.
• Communicate with partners, assistants, and clients regarding billing; respond to inquiries in a timely manner.
• Respond to inquiries on billing and payment information; assist with ad hoc reports.
• Establish back-up processes to ensure coverage and cross-training within portfolios.
• Participate in process improvements for revenue operations.

Skills

Billing

Collections

Account management

Accounting analysis

Law firm experience

Attention to detail

Written and verbal communication

Organizational skills

Cross-functional collaboration

Time management

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft Office

Aderant

Job description

SourcePro Search, LLC is seeking a Billing Coordinator with at least 3 years of hands-on billing, collections, or account management experience, preferably in a law firm. The role supports the full lifecycle of client billing, collaborates with attorneys, and ensures accurate, on-time invoicing in accordance with client guidelines.

Responsibilities include prebills, final bills, eBilling submissions, and ad hoc reporting.