Law Firm Billing Specialist

Ohagan Meyer

Chicago (IL)

On-site

USD 50,000 - 71,000

Full time

14 days+

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Benefits offered by this job

Health Care Plan (Medical, Dental, &V'

401(k) Retirement Plan

Life Insurance (Basic, Voluntary, & AD

Paid Time Off (Vacation, Sick Leave, &

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Free Food & Snacks in Office

Wellness Resources

Commuter Benefits

Job summary

O'Hagan Meyer is seeking a Billing Specialist in Chicago Loop to support complex billing cycles, prebills, and invoicing with accuracy and attention to detail.

The role requires strong analytical and communication skills, experience with legal billing software, and the ability to manage multiple priorities in a deadline-driven environment. On-site initially, transitioning to hybrid after sixty days, with a competitive pay range and comprehensive benefits.

Qualifications

Bachelor’s Degree preferred, or an equivalent combination of education and/or experience may be considered in lieu of the degree
Prior billing experience in a law firm highly preferred
Prior billing experience in a professional environment preferred
Familiarity with legal billing software (Juris, Aderant, BillBlast, or similar) preferred
Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
Strong attention to detail and excellent organizational skills
Excellent analytical and problem-solving skills
Clear, professional communication skills and a team-player mindset
Ability to prioritize tasks and meet strict deadlines in a fast-paced setting

Responsibilities

Complete complex billing cycles and provide insightful analysis on client accounts and balances
Distribute and process prebills for assigned attorneys in accordance with firm and client billing guidelines, ensuring accuracy of time entries, billing rates and matter details
Prepare, review and finalize invoices and internal documentation, ensuring all required back-up is accurate and complete
Distribute invoices, including submission of invoices through various eBilling platforms
Monitor and follow-up on invoice submissions, ensuring billing has been delivered to all parties
Maintain comprehensive records and files for assigned billing attorneys, including but not limited to deductible and SIR amounts
Communicate professionally with all billing parties to resolve billing discrepancies
Respond to attorneys, clients, insureds, claim handlers and supporting departments promptly and professionally
Assist with projects as needed and other duties as assigned

Skills

Attention to detail

Analytical skills

Communication skills

Team-player

Deadline-driven

Organizational skills

Education

Bachelor’s degree preferred

Tools

Juris

Aderant

BillBlast

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

O'Hagan Meyer is seeking a detailed-oriented and highly organized Billing Specialist to join our busy law firm in the Chicago Loop. The ideal candidate will possess strong analytical skills, a high level of accuracy and the ability to manage multiple priorities in a deadline-driven environment. Exceptional communication skills, both written and verbal, are essential for working closely with all parties involved in the billing process. The right candidate will also demonstrate discretion, professionalism and a proactive approach to problem-solving, ensuring that billing processes run smoothly and efficiently.

Essential Duties and Responsibilities:

Complete complex billing cycles and provide insightful analysis on client accounts and balances
Distribute and process prebills for assigned attorneys in accordance with firm and client billing guidelines, ensuring accuracy of time entries, billing rates and matter details
Prepare, review and finalize invoices and internal documentation, ensuring all required back-up is accurate and complete
Distribute invoices, including submission of invoices through various eBilling platforms
Monitor and follow-up on invoice submissions, ensuring billing has been delivered to all parties
Maintain comprehensive records and files for assigned billing attorneys, including but not limited to deductible and SIR amounts
Communicate professionally with all billing parties to resolve billing discrepancies
Respond to attorneys, clients, insureds, claim handlers and supporting departments promptly and professionally
Assist with projects as needed and other duties as assigned

Requirements

Qualifications, Skills and Abilities:

Bachelor’s Degree preferred, or an equivalent combination of education and/or experience may be considered in lieu of the degree
Prior billing experience in a law firm highly preferred
Prior billing experience in a professional environment preferred
Familiarity with legal billing software (Juris, Aderant, BillBlast, or similar) preferred
Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
Strong attention to detail and excellent organizational skills
Excellent analytical and problem-solving skills
Clear, professional communication skills and a team-player mindset
Ability to prioritize tasks and meet strict deadlines in a fast-paced setting

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Position is full-time Monday through Friday. On-site for first sixty days. After this period, and with manager approval, the schedule will transition to a hybrid model, with three days per week in-office. Availability of overtime.

Salary based on experience.

Pay Range: $49,920 - $70,720 ($24 - $34 per hour)

O'Hagan Meyer participates in E-Verify. O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Benefits