Accounts Receivable Specialist

Ohagan Meyer; Chicago (IL); On-site; USD 54,000 - 69,000; Full time

Benefits offered by this job

Health Care Plan

401(k) Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Short Term & Long-Term Disability

Training & Development

Free Food & Snacks in Office

Wellness Resources

Commuter Benefits

Job summary

O’Hagan Meyer LLC, located in the Chicago Loop, seeks a detail-oriented Accounts Receivable Specialist to join our accounting team. You will manage assigned AR portfolios, monitor aging, follow up on balances, reconcile client accounts, and support special projects related to firm collections.

Strong communication and collaborative skills with attorneys and clients nationwide are essential. Experience in accounts receivable or collections is preferred, and experience in a law firm environment is

Qualifications

• Excellent written and oral communication abilities.
• Knowledge of standard AR policies, processes and practices.
• Strong client relations and issue resolution skills.
• High accuracy and attention to detail are essential.
• Ability to work in a team-oriented environment.
• Well-developed organizational skills and prioritization.

Responsibilities

• Maintain an AR portfolio with updated notes.
• Document collection status on each matter using internal systems.
• Perform E-bill Audit and research bill payment statuses.
• Monthly client communications to collect on open invoices.
• Reconcile payments with AR ledger and correct discrepancies.
• Handle client refunds due to overpayments with other teams.

Skills

Excellent communication

AR policies and practices

Client relations

Attention to detail

Team collaboration

Organizational skills

Prioritize & multitask

Word & Excel

Tools

Microsoft Word

Microsoft Excel

Job description

O’Hagan Meyer LLC, a law firm located in the Chicago Loop, is seeking a detail-oriented, highly organized, and self-motivated Accounts Receivable Specialist to join our accounting team.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In this role, you will be responsible for managing assigned accounts, monitoring aging reports, conducting follow-up on outstanding balances, reconciling client accounts, and supporting various special projects related to firm collections. You will also serve as a key point of contact for accounts receivable inquiries, ensuring prompt and accurate resolution.

The ideal candidate will possess strong communication skills and the ability to work collaboratively with attorneys and clients nationwide. Prior experience in accounts receivable or collections is preferred, and experience within a law firm environment is a strong plus.

Responsibilities and Duties

• Maintain an AR portfolio with updated and accurate notes
• Document collection status on each matter using the firm’s internal system
• Perform E-bill Audit
• Researching status of bill payments
• Monthly communication to clients to collect on open invoices
• Business to Business collections
• Reconcile payments with AR ledger and correct discrepancies
• Identify client refunds needed due to overpayments and work with other teams in the department to have them processed
• Respond to partner inquires timely and accurately
• Respond to client inquiries timely and accurately
• Special projects related to the firm’s AR portfolio as needed

Requirements

Qualifications and Skills

• Excellent communication skills, both written and oral
• Knowledge of standard accounts receivable policies, processes, and practices
• Skilled in client relations and resolving issues through effective communication
• High level of accuracy and attention to detail essential
• Ability to work in a team-oriented environment
• Well-developed organizational skills
• Demonstrated capacity to prioritize and manage concurrent tasks
• Proficiency in Word and Excel

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary: $54,080 - $69,000 annually

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Free Food & Snacks in Office
• Wellness Resources
• Commuter Benefits