Law Firm Billing Specialist

O'Hagan Meyer; Chicago (IL); On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental, & V

Vision

401(k) Retirement Plan

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Free Food & Snacks in Office

Commuter Benefits

Job summary

O'Hagan Meyer is seeking a detailed-oriented Billing Specialist to join our Chicago office. The role focuses on accurate time entry, prebills, invoices, and eBilling across multiple platforms.

The candidate will liaise with attorneys, clients, and departments to ensure smooth, compliant billing operations. The position is on-site for the first sixty days with a transition to a hybrid model, three days in-office thereafter, and a strong emphasis on accuracy, analysis, and professional

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience
• Prior billing experience in a law firm highly preferred
• Familiarity with legal billing software such as Juris, Aderant or BillBlast
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Strong attention to detail and organizational skills

Responsibilities

• Complete complex billing cycles and provide analysis on client accounts and balances
• Distribute and process prebills for assigned attorneys with accurate time entries and matter details
• Prepare, review and finalize invoices and supporting documentation
• Distribute invoices and submit through eBilling platforms
• Monitor invoice submissions and ensure billing is delivered to all parties
• Maintain records for assigned billing attorneys including deductibles and SIRs
• Communicate professionally to resolve billing discrepancies
• Respond promptly to attorneys, clients, insureds, claim handlers and support departments

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

Bachelor's degree preferred

Tools

Juris

Aderant

BillBlast

Job description

O'Hagan Meyer is seeking a detailed-oriented and highly organized Billing Specialist to join our busy law firm in the Chicago Loop. The ideal candidate will possess strong analytical skills, a high level of accuracy and the ability to manage multiple priorities in a deadline-driven environment. Exceptional communication skills, both written and verbal, are essential for working closely with all parties involved in the billing process. The right candidate will also demonstrate discretion, professionalism and a proactive approach to problem-solving, ensuring that billing processes run smoothly and efficiently.

Essential Duties and Responsibilities

• Complete complex billing cycles and provide insightful analysis on client accounts and balances
• Distribute and process prebills for assigned attorneys in accordance with firm and client billing guidelines, ensuring accuracy of time entries, billing rates and matter details
• Prepare, review and finalize invoices and internal documentation, ensuring all required back-up is accurate and complete
• Distribute invoices, including submission of invoices through various eBilling platforms
• Monitor and follow-up on invoice submissions, ensuring billing has been delivered to all parties
• Maintain comprehensive records and files for assigned billing attorneys, including but not limited to deductible and SIR amounts
• Communicate professionally with all billing parties to resolve billing discrepancies
• Respond to attorneys, clients, insureds, claim handlers and supporting departments promptly and professionally
• Assist with projects as needed and other duties as assigned

Qualifications, Skills and Abilities

• Bachelor's Degree preferred, or an equivalent combination of education and/or experience may be considered in lieu of the degree
• Prior billing experience in a law firm highly preferred
• Prior billing experience in a professional environment preferred
• Familiarity with legal billing software (Juris, Aderant, BillBlast, or similar) preferred
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Strong attention to detail and excellent organizational skills
• Excellent analytical and problem-solving skills
• Clear, professional communication skills and a team-player mindset
• Ability to prioritize tasks and meet strict deadlines in a fast-paced setting

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer; Must be able to lift up to 15 pounds at times; Position is full-time Monday through Friday. On-site for first sixty days. After this period, and with manager approval, the schedule will transition to a hybrid model, with three days per week in-office. Availability of overtime.

Salary based on experience.

Pay Range: $49,920 - $70,720 ($24 - $34 per hour)

O'Hagan Meyer participates in E-Verify. O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Free Food & Snacks in Office
• Wellness Resources
• Commuter Benefits