Law Firm Billing/Compliance

The Goodkind Group, LLC; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Top NY Law Firm is seeking a Billing/Compliance Coordinator to support and coordinate special client billing arrangements, ensuring invoices adhere to client requirements. The role also supports rate implementation and liaises with Pricing to confirm understanding of billing arrangements.

The ideal candidate has strong financial orientation, law-firm billing experience, and proficiency with Elite and Microsoft Office.

Qualifications

• Strong written and oral communication skills.
• Strong interpersonal skills.
• Strong attention to detail skills.
• Good organizational skills.
• Ability to deal with all levels of firm personnel and client contacts.
• Comprehensive analytical and problem solving skills.
• Ability to work independently.
• Experience and expertise with Microsoft office suite.
• Prior experience with Elite billing system.

Responsibilities

• Upload and maintain client billing agreements and client requirements correspondence into billing guideline folders and client sites.
• Continually re-engineer policies and processes to ensure that bills are rendered in compliance with client requirements.
• Implement new client guidelines in Elite 3E and work with Rates team for rate set-up.
• Work with Pricing team to confirm understanding of special billing arrangements.
• Create and maintain client billing rules, biller checklist, and partner summaries.
• Create processes to audit client bills before rendering Identify, research and track bills for those not paid in full; correspond with clients to identify any issues and potentially recoup payments.
• Develop relationships with partners and secretaries to expand knowledge of client requirements.
• Regularly communicate policies to partners, timekeepers and secretaries.
• Work closely with the billing team to designate individuals as "billing policy experts" for individual clients' billing policies as a resource for the team.
• Work with billing and collection staff to ensure all have pertinent client information.
• Work closely with E-Bill Coordinator and the billers on day-to-day e-billing issues.
• Develop and enhance process to obtain required information from partners or codes from clients before bills are rendered.

Skills

Communication

Interpersonal skills

Attention to detail

Organization

Stakeholder management

Analytical skills

Independent work

Microsoft Office

Elite billing system

Education

Finance background

Law firm billing experience

Tools

Elite billing system

Job description

Top NY Law Firm- Billing/Compliance Downtown

This position will support and coordinate the special client billing arrangement process and ensure clients are billed in accordance with special requirements. This position will also be involved in the rate implementation process.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Upload and maintain client billing agreements and client requirements correspondence (including emails) into billing guideline folders and client sites
• Continually re-engineer policies and processes to ensure that bills are rendered in compliance with client requirements
• Implement new client guidelines in Elite 3E and work with Rates team for rate set-up
• Work with Pricing team to confirm understanding of special billing arrangements
• Create and maintain client billing rules, biller checklist, and partner summaries
• Create processes to audit client bills before renderingIdentify, research and track bills for those not paid in full; correspond with clients to identify any issues and potentially recoup payments
• Develop relationships with partners and secretaries to expand knowledge of client requirements
• Regularly communicate policies to partners, timekeepers and secretaries
• Work closely with the billing team to designate individuals as "billing policy experts" for individual clients' billing policies as a resource for the team
• Work with billing and collection staff to ensure all have pertinent client information
• Work closely with E-Bill Coordinator and the billers on day-to-day e-billing issues
• Develop and enhance process to obtain required information from partners or codes from clients before bills are rendered

QUALIFICATIONS

• Strong written and oral communication skills
• Strong interpersonal skills
• Strong attention to detail skills
• Good organizational skills
• Ability to deal with all levels of firm personnel and client contacts
• Comprehensive analytical and problem solving skills
• Ability to work independently
• Experience and expertise with Microsoft office suite
• Prior experience with Elite billing system

EDUCATION and/or EXPERIENCE

• Strong financial oriented background
• Prior law firm billing department experience