Law Firm Administrator

WizeHire, Inc; Kent (WA); On-site; USD 60,000 - 120,000; Full time

Job summary

A personal injury law firm is seeking a Law Firm Administrator to manage business and operational aspects, overseeing staff, financial management, and ensuring optimal office efficiency. The ideal candidate will have a preferred bachelor's degree in business administration and experience in a legal setting. Proficiency with legal practice management software and strong organizational skills are crucial. This role offers a competitive salary within the range of $60,000 - $120,000.

Qualifications

• Relevant experience in a legal setting such as a legal assistant or administrative assistant role.
• Knowledge of legal terminology, procedures, and ethics.
• Experience in managing teams, budgets, and projects.

Responsibilities

• Supervise staff and manage office space.
• Handle bookkeeping, budgeting, payroll, and reporting.
• Manage personnel including hiring, onboarding, and training.
• Ensure the firm's technology infrastructure runs smoothly.
• Assist with legal correspondence and document preparation.
• Coordinate client and vendor relations.

Skills

Strong organizational skills

Attention to detail

Excellent communication skills

Interpersonal skills

Adaptability

Problem-solving

Education

Bachelor's degree in business administration or management

Tools

Legal practice management software (Filevine)

Microsoft Office Suite

Job description

A law firm administrator

A law firm administrator manages the business and operational aspects of a law firm, essentially acting as the office manager and more. They oversee various administrative functions to ensure the firm runs smoothly and efficiently.

Responsibilities

• Office Management: Supervising staff, managing office space, ordering supplies, and ensuring a functional and efficient work environment.
• Financial Management: Handling bookkeeping, budgeting, payroll, and financial reporting.
• Human Resources: Managing personnel, including hiring, onboarding, training, and overseeing employee benefits. You must be willing to learn every job at the firm (except attorneys) so you can train and hold accountable the staff.
• Technology and Systems: Managing information systems, software, and ensuring the firm's technology infrastructure runs smoothly.
• Legal Support: Assisting with legal correspondence, document preparation, and maintaining legal management systems.
• Strategic Planning: Participating in strategic planning, developing budgets, and contributing to the firm's overall success.
• Client and Vendor Relations: Coordinating with clients, external counsel, and vendors.
• Marketing: Coordinating with marketing companies to ensure firm’s marketing is performing and firm’s brand is being promoted.
• Event Planning: Organizing and coordinating firm events.

In essence, a law firm administrator is a jack-of-all-trades who handles the non-legal operations, allowing attorneys to focus on practicing law.

Qualifications

Education

• A bachelor's degree in business administration, management, or a related field is preferred.

Experience

• Relevant experience in a legal setting, such as a legal assistant or administrative assistant role, is beneficial. Previous work in legal management or administration is preferred.

Technical Skills

• Proficiency with legal practice management software, like Filevine and the Microsoft Office Suite is crucial.

Soft Skills

• Strong organizational skills, attention to detail, excellent communication (both written and verbal), and interpersonal skills are vital.

Legal Knowledge

• A good understanding of legal terminology, procedures, and ethics is preferred.

Leadership and Management

• Experience in managing teams, budgets, and projects is preferred.

Knowledge of accounting, budgeting, and payroll processing is preferred.

Adaptability and Problem‑Solving

• The ability to handle multiple tasks, prioritize effectively, and adapt to changing situations is important.

Compensation

$60,000 - $120,000

About Khan Law Firm

Khan Law Firm is a dynamic personal injury law firm with a focus on clients. We are passionate about clients' well-being and getting them the maximum compensation they deserve.

Utilizing diverse talents and a deep-stated drive to succeed, Khan Law Firm consistently delivers on our greatest commitment—achieving the absolute best results for clients. Our firm provides a great work environment—supportive, collaborative, and friendly. We believe in a team approach to best serve clients, and our team members are the firm's biggest asset. We are also very active in giving back to the communities we serve through office‑wide participation in community engagement.