Firm Administrator

I.K. Hofmann USA, Inc.; Smyrna (GA); On-site; USD 70,000 - 110,000; Full time

Job summary

I.K. Hofmann USA, Inc. is seeking a Firm Administrator to serve as the Head Attorney's right hand and the operational leader for a ten-person law firm.

This multi-focus role combines executive support, HR leadership, and day-to-day operations across intake, client services, marketing, and administrative workflows, coordinating staff and firm management while maintaining discretion with confidential information.

Qualifications

• Experience coordinating across multiple departments and staff.
• Ability to handle confidential information with discretion.
• Strong organizational and communication skills.

Responsibilities

• Preparing reports and materials for meetings and speaking engagements
• Acting as a liaison between the Head Attorney and staff, clients, and outside partners
• Handling confidential and sensitive information w/ discretion
• Oversee day-to-day office operations and administrative workflows across intake, marketing, paralegal, client services, and care coordination teams
• Manage vendor relationships, office supplies, and facilities needs
• Manage the CRM/practice management system
• Support special projects as directed by the Head Attorney
• Determine firm hiring needs in partnership with Head Attorney and department heads
• Lead recruiting, hiring, and onboarding processes across all departments

Skills

Executive support

HR leadership

Operations management

Communication

Tools

CRM

Practice management system

Job description

A law firm client of I.K. Hofmann is looking for a Firm Administrator. This individual will be responsible for serving as the right hand to the Head Attorney and operational leader of a ten-person law firm. This is a multi-focus role: part executive support, operations, and HR leadership. The Firm Administrator also serves as a key point of connection between staff and firm management.

Core responsibilities include:

• Preparing reports and materials for meetings and speaking engagements
• Acting as a liaison between the Head Attorney and staff, clients, and outside partners
• Handling confidential and sensitive information w/ discretion
• Oversee day-to-day office operations and administrative workflows across intake, marketing, paralegal, client services, and care coordination teams
• Manage vendor relationships, office supplies, and facilities needs
• Manage the CRM/practice management system
• Support special projects as directed by the Head Attorney
• Determine firm hiring needs in partnership with Head Attorney and department heads
• Lead recruiting, hiring, and onboarding processes across all departments