Law Enforcement Records Specialist — Compliance & Data

The University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 61,000; Full time

Job summary

The University of Texas at Austin Police Department seeks a Police Records Specialist to manage and audit law enforcement records, ensuring accuracy, confidentiality, and compliance with federal, state, and local laws. This position supports reports, public records requests, and regulatory data submissions.

Qualifications include a high school diploma or GED, 2 years of related experience, and notary certification or intent to obtain within six months.

Qualifications

• High school diploma or GED required.
• Two years of clerical, records management, or administrative experience in law enforcement or government environment.
• Notary Public certification or ability to obtain within six months.
• Ability to review, audit, and process complex legal and confidential records.
• Strong organizational, communication, and confidentiality skills.
• Knowledge of NIBRS, RMS, and public records requirements.

Responsibilities

• Manage and audit law enforcement records for accuracy and compliance across reports, citations, and related records.
• Administer records management systems, RMS maintenance, NIBRS compliance, and data submissions.
• Process records requests and disclosures for authorized individuals and agencies while maintaining confidentiality.
• Coordinate legal and prosecutorial records support including discovery requests and public information requests.
• Analyze data and prepare crime, operational, and performance reports for regulatory use.
• Maintain records retention and document control, archival, destruction, scanning, and indexing.

Education

High school diploma or GED

Job description

The University of Texas at Austin Police Department seeks a Police Records Specialist to manage and audit law enforcement records, ensuring accuracy, confidentiality, and compliance with federal, state, and local laws. This position supports reports, public records requests, and regulatory data submissions.

Qualifications include a high school diploma or GED, 2 years of related experience, and notary certification or intent to obtain within six months.