Law Enforcement Records Specialist (Compliance & Reporting)

University of Texas; United States; On-site; USD 50,000 - 61,000; Full time

Job summary

The University of Texas at Austin Police Department seeks a Police Records Specialist to manage and audit law enforcement records, ensuring accuracy, confidentiality, and compliance with applicable laws. Under supervision of the Records Manager, you will handle police reports, court documents, public records requests, and related records.

Responsibilities include maintaining RMS and regulatory reporting, processing requests, coordinating with courts and prosecutors, and producing routine

Qualifications

• High school diploma or GED.
• Two years of clerical or records management experience in law enforcement or related government environment.
• Notary Public certification, or ability to obtain within six months.
• Ability to review, interpret, audit, and process complex legal and confidential records.
• Ability to analyze information, identify discrepancies, and prepare statistical reports.
• Strong organizational skills, attention to detail, verbal and written communication skills, confidentiality, sound judgment, and ability to meet strict legal deadlines.
• Ability to establish and maintain effective working relationships with law enforcement agencies, courts, prosecutors, governmental entities, city staff, and the public.

Responsibilities

• Manage and audit law enforcement records to ensure accuracy, completeness, compliance, and integrity of reports, citations, warnings, arrests, and related records.
• Administer records management systems and regulatory reporting, including RMS maintenance, NIBRS compliance, and required data submissions.
• Process records requests and disclosures by researching, compiling, and distributing information to authorized individuals, agencies, courts, and prosecutors while maintaining confidentiality.
• Coordinate legal and prosecutorial records support, including discovery requests, background checks, public information requests, and compliance tracking.
• Analyze data and prepare reports by compiling statistics and producing crime, operational, and performance reports for departmental and regulatory use.
• Maintain records retention and document control programs, including archival, destruction, scanning, indexing, quality control, and management of controlled records.
• Provide administrative and customer service support by responding to inquiries, processing citizen reports and related services, and assisting the public and department personnel.
• Support departmental operations and special projects through event assistance, cross-functional collaboration, and other assigned duties.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Confidentiality

Time management

Education

High school diploma or GED

Notary Public certification

Tools

Microsoft Office

Smartsheet

Box

Tableau

RMS

Crime View

Job description

The University of Texas at Austin Police Department seeks a Police Records Specialist to manage and audit law enforcement records, ensuring accuracy, confidentiality, and compliance with applicable laws. Under supervision of the Records Manager, you will handle police reports, court documents, public records requests, and related records.

Responsibilities include maintaining RMS and regulatory reporting, processing requests, coordinating with courts and prosecutors, and producing routine