Law Enforcement Records Administrator

Rock County, WI; Janesville (WI); On-site; USD 36,000 - 52,000; Full time

Job summary

Rock County, WI is seeking a detail‑oriented Records/Secretarial staff member to perform routine to moderately complex administrative tasks within the Records Management Department. You will review reports, maintain confidential materials and prioritize workload with sound judgment.

The role includes processing patrol and incident reports, data entry into RMS, and ensuring compliance with DOJ and state requirements. Strong accuracy and discretion are essential.

Qualifications

• High school diploma or equivalent with training in computer applications and two years/general clerical/secretarial experience or equivalent knowledge, skills and abilities.
• Experience with a variety of office equipment.

Responsibilities

• Review and process Criminal Patrol reports to DA, Clerk of Courts and state agencies for in-custody court and referrals.
• Review all Non-Criminal Incident/Informational reports completed by Patrol.
• Scan LE forms into case file RMS to maintain paperwork and associate related reports.
• Review Patrol reports for DOJ data entry accuracy and attach ETIME Criminal/DOT histories as needed.
• Transmit inter-office LE incident reports electronically to Clerk of Courts and DA.
• Review TraCs for lost/voided/open citations and transmissions for Traffic and Municipal citations.

Skills

Attention to detail

Prioritization

Judgment & discretion

Education

High school diploma or equivalent with training in computer applications

Notary Public

ETIME

IBR training

Tools

Spillman RMS

Job description

Rock County, WI is seeking a detail‑oriented Records/Secretarial staff member to perform routine to moderately complex administrative tasks within the Records Management Department. You will review reports, maintain confidential materials and prioritize workload with sound judgment.

The role includes processing patrol and incident reports, data entry into RMS, and ensuring compliance with DOJ and state requirements. Strong accuracy and discretion are essential.