Lateral Recruiting Assistant (Hybrid) | NYC

Haynes and Boone, LLP; New York (NY); Hybrid; USD 63,000 - 68,000; Full time

Job summary

Haynes & Boone, LLP in New York is seeking a highly organized Lateral Recruiting Assistant to support lateral attorney recruiting efforts in the NY office. You will manage candidate data, coordinate interview logistics, and support onboarding to ensure a smooth candidate experience.

The role requires 1–3 years of recruiting or administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office, Vi Desktop, Flo Recruit, and Workday.

Qualifications

• Bachelor's degree preferred.
• 1–3 years of recruiting, HR, legal recruiting, or administrative experience preferred.
• Proficiency in Microsoft Office, Outlook; Vi Desktop & Flo Recruit a plus but not required.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and attention to detail.

Responsibilities

• Maintain candidate records and application statuses in VI-Desktop, Flo Recruit and Workday.
• Prepare lateral candidate packets and manage recruiting documentation, including fee agreements and search firm onboarding.
• Post attorney openings and maintain recruiting system data.
• Coordinate interview logistics, including scheduling, conference room reservations, candidate travel, meals, security access, and AV/Zoom setup.
• Serve as a primary point of contact for candidates during office visits, including greeting candidates, reviewing schedules, and facilitating a seamless interview experience.
• Distribute interview materials and evaluation forms and track completion.
• Manage background check, conflicts clearance, and onboarding processes for lateral hires.
• Coordinate new hire integration communications with Section Chairs, Hiring Partners, DAPs, and other stakeholders.
• Provide coverage for recruiting coordination functions and lead recruiting operations in the absence of the Recruiting Coordinator.
• Assist with recruiting projects and administrative initiatives as needed.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Microsoft Office

Vi Desktop

Flo Recruit

Education

Bachelor's degree

Tools

Vi Desktop

Flo Recruit

Workday

Job description

Haynes & Boone, LLP in New York is seeking a highly organized Lateral Recruiting Assistant to support lateral attorney recruiting efforts in the NY office. You will manage candidate data, coordinate interview logistics, and support onboarding to ensure a smooth candidate experience.

The role requires 1–3 years of recruiting or administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office, Vi Desktop, Flo Recruit, and Workday.