Lateral Recruiting Assistant

Haynes and Boone, LLP; New York (NY); Hybrid; USD 63,000 - 68,000; Full time

Job summary

Haynes & Boone, LLP in New York is seeking a highly organized Lateral Recruiting Assistant to support lateral attorney recruiting efforts in the NY office. You will manage candidate data, coordinate interview logistics, and support onboarding to ensure a smooth candidate experience.

The role requires 1–3 years of recruiting or administrative experience, strong organizational and communication skills, and proficiency with Microsoft Office, Vi Desktop, Flo Recruit, and Workday.

Qualifications

• Bachelor's degree preferred.
• 1–3 years of recruiting, HR, legal recruiting, or administrative experience preferred.
• Proficiency in Microsoft Office, Outlook; Vi Desktop & Flo Recruit a plus but not required.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and attention to detail.

Responsibilities

• Maintain candidate records and application statuses in VI-Desktop, Flo Recruit and Workday.
• Prepare lateral candidate packets and manage recruiting documentation, including fee agreements and search firm onboarding.
• Post attorney openings and maintain recruiting system data.
• Coordinate interview logistics, including scheduling, conference room reservations, candidate travel, meals, security access, and AV/Zoom setup.
• Serve as a primary point of contact for candidates during office visits, including greeting candidates, reviewing schedules, and facilitating a seamless interview experience.
• Distribute interview materials and evaluation forms and track completion.
• Manage background check, conflicts clearance, and onboarding processes for lateral hires.
• Coordinate new hire integration communications with Section Chairs, Hiring Partners, DAPs, and other stakeholders.
• Provide coverage for recruiting coordination functions and lead recruiting operations in the absence of the Recruiting Coordinator.
• Assist with recruiting projects and administrative initiatives as needed.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Microsoft Office

Vi Desktop

Flo Recruit

Education

Bachelor's degree

Tools

Vi Desktop

Flo Recruit

Workday

Job description

Haynes Boone is seeking a highly organized, detail-oriented Lateral Recruiting Assistant to support the firm's lateral attorney recruiting efforts in the New York office. This position plays a key role in managing candidate data, interview logistics, recruiting systems, onboard activities and candidate communications. The Lateral Recruiting Assistant helps ensure an exceptional candidate experience and seamless recruiting process from initial application through successful integration into the firm.Key ResponsibilitiesMaintain candidate records and application statuses in VI-Desktop, Flo Recruit and Workday.Prepare lateral candidate packets and manage recruiting documentation, including fee agreements and search firm onboarding.Post attorney openings and maintain recruiting system data.Coordinate interview logistics, including scheduling, conference room reservations, candidate travel, meals, security access, and AV/Zoom setup.Serve as a primary point of contact for candidates during office visits, including greeting candidates, reviewing schedules, and facilitating a seamless interview experience.Distribute interview materials and evaluation forms and track completion.Manage background check, conflicts clearance, and onboarding processes for lateral hires.Coordinate new hire integration communications with Section Chairs, Hiring Partners, DAPs, and other stakeholders.Provide coverage for recruiting coordination functions and lead recruiting operations in the absence of the Recruiting Coordinator.Assist with recruiting projects and administrative initiatives as needed.Reporting Relationship: The Lateral Recruiting Assistant reports directly to the Manager of Lateral Recruiting.Qualifications:Knowledge, Skills, and Experience:Bachelor's degree preferred.1-3 years of recruiting, HR, legal recruiting, or administrative experience preferred.Proficiency in Microsoft Office, Outlook; Vi Desktop & Flo Recruit a plus but not required.Strong organizational, communication, and multitasking skills.Ability to handle confidential information with professionalism and attention to detail.Physical Demands :Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. When coordinating/attending special events, might be required to move around up to 100% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.Working Conditions:Hybrid office environment on a 4:1 in-office scheduleSalary Range:The expected salary range for this position is $63,000.00-$68,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.Located at the iconic 30 Rockefeller Plaza, our New York Office serves clients in banking and finance, real estate, technology, aviation, and energy and renewables and facilitates cross-border work across Asia, Latin America, and other global markets. Our energetic team of lawyers are widely recognized in their practice areas by Chambers USA (Chambers and Partners), New York Super Lawyers (Thomson Reuters), Benchmark Litigation (2021), and the 2021 edition of The Best Lawyers in America directory published by Woodward/White, Inc. Our New York team holds itself to the highest standards and believes in a culture of hard work, teamwork and inclusivity. We also believe in giving back to the local community, with lawyers serving in leadership roles with many local civic organizations. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.