Laboratory Admin Coordinator – Detail-Driven, Fast-Paced

IDEXX; Louisville (KY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health Dental Vision Benefits

Annual bonus

401k match

Job summary

IDEXX Laboratory is seeking an Administrative Assistant to support the reference laboratory with clerical and operational tasks. This role emphasizes organization, proactive problem-solving, and reliable calendar management in a fast-paced lab setting.

You will handle ordering, inventory, vendor coordination, and QA support while maintaining accurate records and ensuring smooth daily lab operations. This is a full-time position at our Louisville, KY location.

Qualifications

• Experience supporting a fast-paced lab or office environment.
• Proficient in Microsoft Excel and routine data handling.
• Familiarity with ordering systems such as SAP is preferred.
• Strong organizational discipline with calendar and document management.
• Ability to proactively identify gaps and solve problems.
• Exceptional written and verbal communication abilities.

Responsibilities

• Assist the lab with a variety of tasks to support operations.
• Order lab supplies, assist with inventory, and restock as needed.
• Coordinate with vendors and third parties for services and inspections.
• Purchase supplies, coordinate send outs, schedule meetings, and assist QA.
• Track receipts for purchasing cards, manage mail, deliveries, and related duties.

Skills

Organizational skills

Multi-tasking

Communication skills

Problem solving

Initiative

Tools

SAP

MS Office

Outlook

Job description

IDEXX Laboratory is seeking an Administrative Assistant to support the reference laboratory with clerical and operational tasks. This role emphasizes organization, proactive problem-solving, and reliable calendar management in a fast-paced lab setting.

You will handle ordering, inventory, vendor coordination, and QA support while maintaining accurate records and ensuring smooth daily lab operations. This is a full-time position at our Louisville, KY location.