Laboratory Administrative Assistant

IDEXX; Louisville (KY); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health Dental Vision Benefits

Annual bonus

401k match

Job summary

IDEXX Laboratory is seeking an Administrative Assistant to support the reference laboratory with clerical and operational tasks. This role emphasizes organization, proactive problem-solving, and reliable calendar management in a fast-paced lab setting.

You will handle ordering, inventory, vendor coordination, and QA support while maintaining accurate records and ensuring smooth daily lab operations. This is a full-time position at our Louisville, KY location.

Qualifications

• Experience supporting a fast-paced lab or office environment.
• Proficient in Microsoft Excel and routine data handling.
• Familiarity with ordering systems such as SAP is preferred.
• Strong organizational discipline with calendar and document management.
• Ability to proactively identify gaps and solve problems.
• Exceptional written and verbal communication abilities.

Responsibilities

• Assist the lab with a variety of tasks to support operations.
• Order lab supplies, assist with inventory, and restock as needed.
• Coordinate with vendors and third parties for services and inspections.
• Purchase supplies, coordinate send outs, schedule meetings, and assist QA.
• Track receipts for purchasing cards, manage mail, deliveries, and related duties.

Skills

Organizational skills

Multi-tasking

Communication skills

Problem solving

Initiative

Tools

SAP

MS Office

Outlook

Job description

As a Laboratory Administrative Assistant for IDEXX's veterinary diagnostic reference laboratory is a positive, motivated, seLf-starter that seeks to find success through helping others and digging in to get the task done! IDEXX Reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise while providing the most complete and advanced menu of diagnostic tests along with technology and tools.

(This is a full-time position with excellent day-one benefits.)

About

If you’d like more information about laboratory jobs at IDEXX before applying, you can explore our Laboratory Careers web page: https://careers.idexx.com/us/en/referencelaboratories

Why This Role Matters

IDEXX reference laboratories is a global network united by a shared commitment to enhancing pet care where the true strength in our name is the people behind it, including this role. Our reference laboratories make it possible for our customers to discover more with our unrelenting commitment to innovation, personalized support, guidance, and expertise, while providing the most complete and advanced menu of diagnostic tests along with technology and tools. The focus on enhancing the lives of people and pets, starts with our own employees and empowering them to achieve their goals, focusing on continuous improvement, and supporting the strong collaboration and inclusiveness that exist in our team.

In This Role

• You will be assisting the lab with a variety of tasks.
• You will use your stellar organization skills to support a fast paced, ever-growing business with valuable task and time management.
• Your main responsibilities include: ordering lab supplies, assisting with inventory, and restocking.
• You will also be managing our vendors and other third parties by coordinating services, certifications, and inspections. These responsibilities could include: purchasing supplies, assisting with send outs, scheduling and attending meetings, assisting with QA, tracking all receipts for purchasing cards, mail sorting, assisting with deliveries, and other duties as needed.

What You Will Need To Succeed

• You possess knowledge of Ordering Systems-SAP (preferred)
• You have experience working with vendors and service representatives
• You have advanced Microsoft Office proficiency especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.
• You possess high organizational discipline, you are able to manage calendars, documents, priorities, and competing deadlines with structure and consistency
• You have initiative and self-direction, are able to spots gaps, solve problems before they escalated, and doesn’t wait to be told what to do.
• You practice proactive ownership, you are able to take charge of situations, follow through without reminders, and keep others informed.
• You have clear communication skills-writing and speaking in a way that reduces confusion and keeps processes moving.
• You have process-minded thinking by creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time.
• You will have a fine attention to detail and take pride in checking items off your list
• You are a master multi - tasker with the ability to shift priorities
• You are proactive, possess a can-do attitude and focus on being positive and providing solutions
• You bring a proven track record of managing administrative tasks in a fast - paced environment and the ability to self-manage
• To get things done, you know when to go the extra mile and how to prioritize
• You have excellent presentation skills and know how to prepare material for meeting agendas
• Able to meet the physical requirements that go with working in a lab – standing and sitting for extended periods of time, use of hands, fingers, and arms to handle tools and controls, occasional need to climb, balance, stoop, kneel, crouch, or crawl, lift up to 25lb, and specific vision ability – close, color, depth perception, and ability to adjust focus
• This is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals

What You Can Expect From Us

• Hourly pay rate targeting: $ 22 / hr but will be based on experience and qualifications
• Opportunity for annual cash bonus
• Opportunity for performance based annual merit increase
• Health / Dental / Vision Benefits Day - One
• 5% matching 401k
• Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more!

Schedule

• This is a full time, benefitted position
• The hours for this position are: 9:00AM - 5:30PM
• The schedule for this position is: Monday-Friday
• Hours may vary based on needs of the lab (ie. there may be times where you will be meeting vendors, etc. outside of the hours above)
• Reliable attendance is essential to this position

Does this sound like the opportunity for you?

Why IDEXX?

We’re proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from disease. We have customers in over 175 countries and a global workforce of over 10,000 talented people.

So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

Let’s pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.

This Administrative Assistant position will be based out of our LOUISVILLE, KY location.

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