Lab Administrative Assistant – Inventory & Vendor Support

IDEXX Laboratories, Inc; Louisville (KY); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health / Dental / Vision benefits

401k with 5% match

Annual cash bonus

Volunteer paid days off

Employee stock program

Job summary

IDEXX Laboratories, Inc. is seeking a Laboratory Administrative Assistant in Louisville, KY to support lab operations with organized, proactive administration.

You will manage purchasing, inventory, and vendor coordination while maintaining high attention to detail in a fast-paced environment. The role offers full-time hours, day-one benefits, and opportunities for professional growth within IDEXX's reference laboratory network.

Qualifications

• You possess knowledge of Ordering Systems-SAP (preferred).
• You have experience working with vendors and service representatives.
• Advanced MS Office proficiency especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination.
• High organizational discipline with the ability to manage calendars, documents, priorities, and deadlines with structure and consistency.
• Initiative and self-direction, able to spot gaps, solve problems, and take charge without reminders.
• Proactive ownership, follow-through, and clear communication to keep processes moving.
• Process-minded thinking with checklist creation and workflow improvement.
• Fine attention to detail and ability to multitask and shift priorities.

Responsibilities

• Assist the lab with a variety of tasks.
• Support a fast-paced, growing business through strong organization and time management.
• Main responsibilities include: ordering lab supplies, assisting with inventory, and restocking.
• Manage vendors and third parties by coordinating services, certifications, and inspections; include purchasing supplies and coordinating with labs team.

Skills

Ordering Systems SAP

Vendor management

Microsoft Excel

MS Office suite

Organizational skills

Communication skills

Tools

Outlook

Word

Teams

SharePoint

Job description

IDEXX Laboratories, Inc. is seeking a Laboratory Administrative Assistant in Louisville, KY to support lab operations with organized, proactive administration.

You will manage purchasing, inventory, and vendor coordination while maintaining high attention to detail in a fast-paced environment. The role offers full-time hours, day-one benefits, and opportunities for professional growth within IDEXX's reference laboratory network.