Lab Shipping & Facilities Coordinator

JLSa2 Therapeutics

South San Francisco (CA)

On-site

USD 48,000 - 62,000

Full time

5 days ago

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Job summary

JLSa2 Therapeutics in South San Francisco is seeking a Shipping, Receiving & Facilities Associate to coordinate logistics and materials support for lab teams. Working under limited supervision, you will independently assess shipment requirements, determine appropriate shipping arrangements, and coordinate execution within established authority while resolving operational issues.

You will manage receiving, inventory replenishment, waste pickups, and gas supplies while improving procedures and

Qualifications

3–5+ years in shipping, receiving, logistics, or facilities operations in biotech/pharma or regulated labs.
Ability to coordinate regulated domestic and international shipments with packaging, couriers, permits, docs, labeling, and handling.
DOT hazardous materials training or ability to complete it; training for liquid nitrogen and compressed gas handling.
Strong organizational, documentation, communication, and problem-solving skills; proficient with Outlook, Excel, Word.

Responsibilities

Review shipment requests and independently determine domestic and international shipping logistics and requirements based on material classification, destination, intended use, and delivery timelines.
Evaluate existing and alternative couriers based on material-specific requirements, reliability, timing, and total cost; recommend suitable providers and determine packaging, temperature controls, and shipping methods.
Prepare and verify shipment permits, documentation, and labels; track inbound and outbound shipments, maintain complete records, investigate and coordinate resolution of delivery, handling, and documentation discrepancies.
Receive, inspect, store, and distribute incoming materials; evaluate consumption, lead times, storage capacity, and expiration risk to determine replenishment needs, communicate purchasing needs to the purchasing team, and restock designated locations.
Analyze shipping costs and courier performance, investigate recurring delays or damage, and recommend corrective actions; negotiate shipping terms within delegated limits and develop and implement improvements to shipping procedures, tracking, and documentation systems.
Coordinate hazardous and medical waste pickups, review manifests, and maintain complete records; investigate discrepancies, pause or refuse pickups that do not meet established requirements, and coordinate corrections with vendors and appropriate internal personnel.
Coordinate workspace setup and support physical relocations within established project plans, arranging logistics with internal teams and service providers to minimize operational disruption.
Evaluate facilities service costs and vendor performance, investigate recurring service issues, and recommend corrective actions or alternative providers; develop and implement approved improvements to facilities procedures, service tracking, and records.