Lab Scheduling & Logistics Coordinator

Accredited Labs; Horace (ND); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

401(k) with Company Match

Company-Paid Life Insurance

Paid Time Off

Paid Holidays

Company-Provided Equipment

Job summary

Accredited Labs is seeking a Scheduling Coordinator to join the Fargo, ND-based lab team. You will manage shipping/receiving, prepare estimates, coordinate deliveries, and handle invoicing to ensure equipment moves smoothly through the lab with clear updates to customers.

You will collaborate with the J&J lab team, prioritize tasks, and maintain accurate shipment records while upholding safety and quality standards.

Qualifications

• Excellent organizational, prioritization, and administrative skills.
• Strong attention to detail, especially with numbers, paperwork, and data entry.
• Excellent customer service and communication skills.
• Ability to work independently and manage multiple priorities.
• Ability to lift up to 50 pounds and stand for prolonged periods.
• Valid driver’s license and proof of insurance.

Responsibilities

• Shipping & Receiving: Manage all incoming and outgoing customer equipment, verifying the accuracy, completeness, and condition of every shipment.
• Estimates: Prepare and send accurate service estimates to customers, and follow up to secure approvals so work can move forward.
• Deliveries: Schedule and coordinate customer pickups and deliveries, including making local deliveries as needed.
• Invoicing: Generate and send accurate invoices for completed work, and help resolve any billing questions or discrepancies.
• Coordination: Partner with the J&J lab team to prioritize work, track equipment status, and keep customers updated on turnaround times.
• Documentation: Prepare shipping documents and maintain accurate records of all equipment received, in process, and returned.
• Problem Resolution: Address and resolve issues with damaged or lost shipments and order discrepancies.
• Safety: Keep the shipping and receiving area clean, organized, and secure, following company safety policies.

Skills

Organizational skills

Attention to detail

Customer service

Independent work

Lifting up to 50 pounds & standing

Driver's license

Tools

UPS WorldShip

FedEx Ship Manager

Microsoft Excel

Microsoft Word

Calibration lab experience

Job description

Accredited Labs is seeking a Scheduling Coordinator to join the Fargo, ND-based lab team. You will manage shipping/receiving, prepare estimates, coordinate deliveries, and handle invoicing to ensure equipment moves smoothly through the lab with clear updates to customers.

You will collaborate with the J&J lab team, prioritize tasks, and maintain accurate shipment records while upholding safety and quality standards.