Lab Operations Lead – AI Research Admin (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Professional development resources

Collaborative culture

Job summary

Stanford University invites applications for a Lab Operations Coordinator (Administrative Associate 3) in the Division of Computational Medicine within the Department of Medicine. This role provides critical administrative support to Dr.

Jonathan Chen, acting as a liaison for lab operations, travel, and compliance. You will manage calendars, IRB processes, vendor coordination, and document maintenance while collaborating with faculty leadership in a hybrid onsite/remote setting.

Qualifications

• High school diploma and four years of administrative experience.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proven ability to manage schedules, travel, and events.

Responsibilities

• Serve as administrative partner to Dr. Chen and lab; manage priorities.
• Support IRB submissions, renewals, and amendments.
• Organize Slack, Google Drive, and mailing lists; ensure accessibility of resources.
• Coordinate domestic and international travel per policies.
• Maintain CV and biosketch; update faculty documents.
• Complete COI forms and track submission deadlines.
• Plan and coordinate lab meetings, seminars, and events.
• Process reimbursements and verify purchasing transactions.
• Update content on the lab website.

Skills

Office software

Email apps

Project coordination

Organization skills

Communication

Time management

Education

High school diploma + 4 years experience

Job description

Stanford University invites applications for a Lab Operations Coordinator (Administrative Associate 3) in the Division of Computational Medicine within the Department of Medicine. This role provides critical administrative support to Dr.

Jonathan Chen, acting as a liaison for lab operations, travel, and compliance. You will manage calendars, IRB processes, vendor coordination, and document maintenance while collaborating with faculty leadership in a hybrid onsite/remote setting.